Overview
Executive Administrative Assistant Jobs in San Jose, CA at SlingShot Connections
About the job
The Executive Administrative Assistant provides high-level support to executive leadership, ensuring priorities, schedules, communications, and business operations run efficiently in a fast-paced environment.
We’re looking for someone who
● Has experience supporting VP-level or senior executive leadership
● Demonstrates exceptional organizational skills and attention to detail
● Has experience managing complex calendars, travel arrangements, and expense reporting
● Is highly proactive and able to anticipate needs before they arise
● Can manage multiple priorities and deadlines in a fast-paced environment
● Possesses outstanding written and verbal communication skills
● Demonstrates strong problem-solving skills and sound judgment
● Maintains a high level of professionalism, discretion, and confidentiality
● Has advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and collaboration tools
● Builds strong working relationships across all levels of an organization
● Takes ownership of responsibilities and follows through with minimal direction
● Thrives in dynamic environments and enjoys supporting a variety of business initiatives
● Has experience supporting technology, semiconductor, sales, or operations organizations (preferred)
● Has experience coordinating across global teams and multiple time zones (preferred)
● Holds a bachelor’s degree (preferred)
What you’ll do
● Provide high-level administrative support to executive leadership
● Manage complex calendars and prioritize meetings across multiple time zones
● Coordinate domestic and international travel arrangements and detailed itineraries
● Prepare and process expense reports accurately and efficiently
● Anticipate executive needs and proactively resolve scheduling and operational challenges
● Serve as a liaison between executives, internal teams, customers, and business partners
● Coordinate meetings, agendas, presentations, and follow-up action items
● Support department initiatives, team events, and special projects
● Handle sensitive and confidential information with discretion and professionalism
● Provide administrative support to additional leadership team members as needed
● Maintain organizational systems and implement process improvements that increase efficiency
● Serve as a dependable resource who supports the business wherever needed
Pay: $80,000.00 – $90,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
- Bachelor’s (Preferred)
Experience:
- calendar management: 2 years (Preferred)
- executive-level support: 2 years (Preferred)
Work Location: In person
Title: Executive Administrative Assistant
Company: SlingShot Connections
Location: San Jose, CA
