Overview
Executive Admin (Senior Administrative Assistant) – CONTRACT Jobs in Portsmouth, NH at Willmott & Associates, Inc.
Our client, a mid-sized manufacturing organization north of Boston, is seeking an Executive Admin to join their team on contract. This is a 3-5+ month assignment. This is an on-site position working direction with the leadership team, with every other Friday off. This is an immediate need.
As a Senior Administrative Assistant, you will support our Sr. Leadership Team through a variety of administrative tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner
Functional Tasks
- Works very closely with the CEO’s office (EA) and supports the Sr Leadership team specifically CFO, CHRO& GC including CAO &VP GIS with broad variety of administrative tasks that includes calendar management, scheduling meetings, travel and T&E.
- Managing and hosting internal and external meetings for Leadership Team members. Serves as the resource person for Leadership Team members.
- Manages Budget by processes all check requests, reimbursements, PO’s, etc., for the Executive office & other clients (SLT) and others as requested by Leadership Team members. Additionally, reconciles purchase card transactions for all Leadership Team members.
- Serves as the special projects coordinator for the Executive Office.
- General Office administration and management which includes general office tasks like company main phone voicemail box, handle incoming US mail, UPS shipments (create online shipping documents), order and maintain inventory of office supplies
- And performs other related duties as assigned
Preferred Experience / Education
- Bachelor’s Degree in relevant study work (Management, Business, Politics or Administrative) required and Masters preferred
- 5 plus years’ experience providing administrative support.
- Advanced knowledge of MS Office Suite, especially Outlook and Excel
- Strong organizational and problem resolution skills with ability to set priorities, independently develop a work schedule and work in a team atmosphere
- Excellent customer service skills and ability to interact professionally within all levels of the organization, including external constituencies
- Ability to handle administrative issues, to analyze and solve work-related problems
- Highly effective communications skills, both verbal and written
- Ability to maintain confidentiality and work with a high level of integrity
Experience:
- Administrative Assistant: 1 year (Required)
- MS Office/Calendar Management: 1 year (Preferred)
Ability to Commute:
- Portsmouth, NH 03801 (Required)
Pay: $40.00 – $50.00 per hour
Experience:
- Executive administrative support: 1 year (Required)
Ability to Commute:
- Portsmouth, NH 03804 (Required)
Work Location: In person
Title: Executive Admin (Senior Administrative Assistant) – CONTRACT
Company: Willmott & Associates, Inc.
Location: Portsmouth, NH
