Overview
Elementary Secretary Jobs in Pittsburgh, PA at Wilkinsburg School District
WILKINSBURG SCHOOL DISTRICT
718 Wallace Avenue, Wilkinsburg, PA 15221
ELEMENTARY SECRETARY
Job Description
ABOUT THE DISTRICT:
The Wilkinsburg School District is a small, urban public school district serving approximately 500 students. The district operates two elementary schools, offering education from Pre-Kindergarten through Sixth Grade. Through an educational partnership, students in grades 7–12 attend Pittsburgh Public Schools, gaining access to expanded academic programs, extracurricular activities, and support services. The Wilkinsburg School District is dedicated to advancing academic excellence and promoting the social and emotional well-being of all its students.
POSITION OVERVIEW:
The Elementary School Secretary is a 12-month position and a key member of the school’s administrative team. This role provides comprehensive administrative and operational support to the Principal, staff, students, and families in a fast-paced school environment. As the first point of contact for families and visitors, the secretary sets the tone for the school and must demonstrate professionalism, a welcoming demeanor, and a positive attitude. Strong organizational, communication, and technology skills are essential.
This position is part of the Wilkinsburg Educational Support Personnel Association (ESPA-PSEA-NEA) and reports directly to the Building Principal.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Office Operations & Communication:
- Manage daily front office operations, including opening/closing the office
- Serve as the primary point of contact for students, families, staff, and visitors
- Handle phone, email, intercom, and in-person inquiries professionally and promptly
- Receive, sort, and distribute mail and communications
- Student Information & Records
- Maintain accurate student records, files, and attendance data
- Manage timely student enrollment, transfers, and withdrawals
- Coordinate and update the student information system
- Prepare schedules, reports, and required documentation
- Coordinate the Student Information System (SIS) with the Principal(s), School Counselors, and the Records Management Secretary.
- Administrative Support
- Support the Principal with reports, correspondence, and discipline documentation
- Prepare letters, forms, and school-wide communications
- Coordinate substitute timesheets and attendance reporting
- Assist with beginning- and end-of-year reporting requirements
- Manage the ordering and inventory of supplies and materials at the direction of the Building Principal
- Coordination & Logistics
- Schedule meetings, visitors, and external service providers
- Coordinate field trip transportation and special requests
- Manage office and instructional supply inventory and ordering
- Support Chromebook tracking and distribution
- Student & School Support
- Assist with student supervision as needed
- Maintain bulletin boards and office displays
- Support school events and activities
- Professional Responsibilities
- Maintain confidentiality at all times
- Communicate effectively with all stakeholders
- Adapt to changing priorities and perform additional duties as assigned
- Support the District’s mission and values
- Other duties as assigned by the Principal and/or Superintendent
QUALIFICATIONS/EDUCATION AND/OR EXPERIENCE:
- An Associate’s Degree is preferred; a high school diploma or equivalent is required.
- Capacity to work effectively within a diverse population of people.
- Minimum of three (3) years of administrative/secretarial experience preferred.
- Demonstrated knowledge in and experience with managing data systems with a high level of attention to detail.
Applicants must submit their application materials through the online application system at the following link:
https://www.applitrack.com/wilkinsburgschools/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=311
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by the employee assigned to this position. This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the school district.
The Wilkinsburg School District is an Equal Opportunity Employer
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Title: Elementary Secretary
Company: Wilkinsburg School District
Location: Pittsburgh, PA
