Overview

Election & Voter Registration Clerk Supervisor Jobs in Philadelphia at City of Philadelphia, PA

WHO WE ARE

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

Impact – The work you do here matters to millions.

Growth – Philadelphia is growing, why not grow with it?

Diversity & Inclusion – Find a career in a place where everyone belongs.

Benefits – We care about your well-being.

The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.

Learn more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

Equal Access to Civil Service Testing

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected]. For more information, go to: www.phila.gov/humanrelations

The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodation for candidates with documented medical or religious reasons. Candidates may request accommodation for a Civil Service examination by contacting the Office of Human Resources (OHR) at 215-686-2350 or by email at [email protected]. The accommodation process is interactive and requires cooperation and communication between the applicant and OHR. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.

Only an on-line application will be accepted for this exam. Paper applications will not be accepted.

Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.

For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at [email protected]

Information concerning employment with the City of Philadelphia may be found at:

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  • https://www.phila.gov/departments/office-of-human-resources/jobs/civil-service-faqs/
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General Definition

This is specialized clerical work at the supervisory level for the Office of the City Commissioners. Employees in the class are responsible for functioning as a unit supervisor, supervising a staff engaged in the preparation and maintenance of the required forms, records and other materials necessary for the conduct of primary, general and special elections. Work involves answering a variety of complex questions concerning voter registration and election procedures and laws. Assignments call for evaluative thinking and are carried out in accordance with standard election code practices and general work instructions. The incumbent participates with other supervisory personnel of the Election Bureau in coordinating a variety of activities relative to the preparation and conduct of elections in the City of Philadelphia. Work is performed under the supervision of a Deputy City Commissioner.


CONTACT INFORMATION
The analyst responsible for reviewing applications and additional documentation for this job opportunity is


Hamid Bertal
Senior Human Resources Analyst
City of Philadelphia – Office of Human Resources
1401 JFK Blvd., Room 1530
Philadelphia, PA 19102

Phone: 215-686-2382
Fax: 215-686-0861
Email: [email protected]

For all other inquiries please contact Customer Service at 215-686-0880 or email [email protected]

Notes to Applicants and Projected Exam Information

ELIGIBLE LIST:

DEPARTMENTAL-ONLY PROMOTIONAL: Only a departmental promotional eligible list for the City Commissioners office will be established as a result of this examination.

Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.


PREFERENCE FOR PHILADELPHIA RESIDENTS
Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other people receiving an identical test score.
To receive such preference, candidates must respond to the question regarding residence on this application. This response will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.

If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.

IF A Training and Experience Evaluation (T&E) IS HELD:

Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination.
Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials.


IF A Computer Based Multiple Choice exam IS HELD:

This examination will be scheduled for August 26, 2026. Please note that this examination date is subject to change.
Candidates will need access to a desktop computer or laptop with a webcam and internet access to take the written examination. Candidates will need to be able to operate computerized software proficiently and independently.
If you do not have access to a desktop computer or laptop with a webcam and internet access, or cannot operate computerized software proficiently and independently, please contact Hamid Bertal [email protected] and alternative arrangements will be made for you to take this examination.
An Eligible List will be established the week of September 7, 2026. Please note that this date may change.


TEST REVIEW:
IF A Training and Experience Evaluation (T&E) IS HELD:

In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 686-0880 if you wish to schedule a test review.


IF A Computer Based Multiple Choice exam IS HELD:

In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers. Call 215-686-0880 if you wish to schedule a Test Review.

Level of Education Required

High School/GED

Minimum Acceptable Training and Experience

The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.


ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within 6 months of the application deadline, February 2, 2027, will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.

1. CIVIL SERVICE STATUS:
Presently employed by the City of Philadelphia with permanent Civil Service status in the City Commissioners with a performance rating of Satisfactory or higher.

AND


2. EDUCATION:
Education equivalent to completion of the twelfth school grade.
AND


3. GENERAL EXPERIENCE:

One year of experience performing clerical work in the checking, recording and maintenance of forms and records necessary to the conduct of elections.
AND

4. SPECIFIC EXPERIENCE:
Two years of experience as an Election and Voter Registration Clerk 2, performing a wide variety of specialized clerical functions in support of primary, general and special elections.
OR
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources which has included the specific experience described above.

City of Philadelphia classes which typically meet the specific experience requirements:
Election and Voter Registration Clerk 2 (1B52)

PHYSICAL AND MEDICAL REQUIREMENTS
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Title: Election & Voter Registration Clerk Supervisor

Company: City of Philadelphia, PA

Location: Philadelphia

 

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