Educational Policy Analyst (1809): Legal Department

Job Class: 1809 Educational Policy Analyst

Salary Range: $110,580 – $151,049 /annually

Appointment Type: Permanent Exempt (PEX) (what does this mean?)

Length of Appointment: PEX not to exceed three (3) years. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the appointing officer.

Calendar: Full Time / Full Year

Who We Are

The San Francisco Unified School District (SFUSD) is the seventh largest school district in California, serving more than 50,000 students who speak more than 44 documented languages across 121 schools in the city of San Francisco every year. We aim for every student who attends SFUSD schools to discover his or her spark, along with a strong sense of self and purpose, and that all students graduate from high school ready for college and career, and equipped with the skills, capacities and dispositions outlined in SFUSD’s Graduate Profile. Every day in our quest to achieve this mission we provide each and every student the quality instruction and equitable support required to thrive in the 21st century.

What It Means to Work Here

The SFUSD community is unified by our Core Values:

• Student-centered: We put students’ needs first
• Fearless: We persist through challenges
• United: We celebrate and build on each other’s strengths
• Social Justice: We stand with those most vulnerable in our community
• Diversity-driven: We respect and seek to understand each person

We are also inspired by Vision, Values and Guardrails which captures our aspirations and vision for the future of public education in San Francisco. Alongside the District’s strategic plan. SFUSD is reimagining how public education will change over the next decade to meet the dynamic future of San Francisco. As a CORE district, SFUSD is also a leader in critical systems change for more comprehensive school accountability and innovations that help strengthen the instructional core, which is the foundation of our strategic plan and Vision 2025.

Who We Want

We want talented people from diverse backgrounds and experiences, who are inspired by our mission, steeped in equity, and who are motivated to unleash our children’s potential. We want people who are strong collaborators, skilled communicators, and problem solvers who are comfortable in a community of continuous learning.

Under direction from the Legal Department, the Educational Policy Analyst performs difficult and complex administrative and management duties in relation to District records management, retention and production. A key responsibility of this position is responding to public records requests for all District departments. This position also assists with processing a variety of legal documents; and performing related duties as assigned and supports the Legal Department’s overall mission to deliver high quality legal support to SFUSD.

Essential Duties

The duties specified below are representative of the range of duties assigned to the job code/class and are not intended to be an inclusive or exhaustive list.

As the Educational Policy Analyst, you will:

Use a District wide lens in day-to-day work by identifying and organizing trends and patterns in order to help optimize the California Public Records Act (CPRA) request system.

• Oversee compliance of all CPRA requests in collaboration with Departments and individuals across the District to identify responsive records, compiling and reviewing sensitive documents for exemptions from disclosure; redaction and digitizing of records, and providing verbal and written responses to requests. Schedules appointments and oversees file reviews in coordination with District staff. Ensures security of records. As requested, prepares files and documents for copy services or makes copies of documents. Assesses and collects copy and/or extraction fees from the public .
• Serve as the District’s lead CPRA Manager. Assists in establishing procedures for implementing records management programs, such as document imaging and physical records storage; assists in the research, coordination and maintenance of new technology and methods related to records management, including document imaging systems and methods; assists with procurement of materials and technology; and coordinates with the Information Technology Department to develop digital solutions to meet the document storage needs of the District.
• Train, advise and manage Legal Departments internal document management system (iManage) and provide technical and clerical oversight and support for the Legal Department.
• Assist in the research, planning, implementation and maintenance of various District programs and services related to education records.
• Prepare periodic activity reports related to the records management system; develop written procedures and manuals related to records management processes for review by the Legal Office.
• Assist in the planning, organization and implementation of a District-wide records management system including the maintenance, storage, retention, retrieval and destruction of records and documents in accordance with administrative, legal, fiscal and historical requirements; plan and implement records storage plans that ensure efficient storage of and access to District records.
• Train and motivate District staff in records management systems and techniques; ensure effective work flow, such as the timely filing of legislative history, deeds and contracts, process records, research requests and subpoenas; retrieve and research records requested by the public and District staff; and the creation and maintenance of various indexes to District documents.
• Provides technical support to District departments related to file and document inventories; assists departments with the creation and implementation of schedules for records retention; reviews retention schedules and makes recommendations for maintenance and protection of archival and vital records; receives requests from departments and arranges for off-site storage of Legal documents or other disposition; references and releases files in response to public requests and in accordance with established procedures
• Track legal deadlines, communications and filings through the “Legal Filings” account; and
• Other related duties as assigned.

The strongest candidates will have:

• Knowledge of San Francisco’s public schools/urban public schools and a passionate belief in SFUSD’s commitment to instructional leadership as a lever toward delivering on the SFUSD Graduate Profile (highly desirable)
• Experience working with the California Records Act (Gov. Code, § 7920.000 et seq.) (highly desirable)
• Have experience with iManage (highly desirable)
• Paralegal/Legal Assistant experience (highly desirable)
• Paralegal certification (highly desirable)
• Have experience in a large, urban school district is (highly desirable)
• Possess excellent verbal and written communication skills, and possess a high level of attention to detail
• Demonstrate knowledge of federal and state education law and best practices for District records management and production, particularly in the area of policy and operations
• Have the ability to independently perform research, analysis, and other assignments in a fast-paced environment
• Manage multiple projects and competing priorities simultaneously
• Ability to prioritize responsibilities and meet established timelines and deadlines
• Experience training staff and colleagues on new practices and policies
• Strong interpersonal skills, the ability to connect with others and build effective professional relationships across District departments and school sites
• Project a friendly, welcoming, professional, and collaborative personality
• Proficient in document management systems
• Have experience in a legal office setting and managing records
• Ability to work effectively across multiple functions and roles within a complex organization
• The ability to learn quickly and adapt as needed in a fast-paced environment
• A flexible, “can do” work ethic with a focus on identifying challenges and proactively working to find solutions while maintaining a bigger picture lens and focus on what can be delivered instead of what cannot be done
• Strong interpersonal skills and the ability to build effective working relationships with senior level district staff and colleagues
• Ability to work effectively in difficult situations that involve confidential and sensitive matters

Minimum Qualifications

• Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields
• Two (2) years of administrative experience

Substitution: Education requirement may be substituted for additional professional-level experience on a year-for-year basis.

What We Offer

SFUSD offers a competitive salary of $110,580 – $151,049 / annually commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

• Visit https://jobs.sfusd.edu/ and create a new account to begin your application.
• You will be prompted to electronically attach a letter of interest, resume, list of professional references

and any applicable credentials or licenses

• Our Human Resources team will then review your entire application to determine your eligibility status

and contact you directly should you move forward in the process

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District.

District Nondiscrimination Statement:
San Francisco Unified School District prohibits discrimination, harassment, intimidation, sexual harassment and bullying based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, reproductive health decision making, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, veteran or military status, or genetic information, or association with a person or a group with one or more of these actual or perceived characteristics or any other basis protected by law or regulation, in its educational program(s) or employment.

For more information about the District’s non-discrimination policy, please review Board Policy 4030.

Title IX Nondiscrimination Statement and Grievance Procedures:
Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator, or by any other means that results in the Title IX Coordinator receiving the person’s verbal or written report. Such a report may be made at any time (including during non-business hours) by using the telephone number or electronic mail address, or by mail to the office address, listed for the Title IX Coordinator.

District Title IX Coordinator:

Eva Kellogg
Office of Equity
555 Franklin Street, 3rd Floor, San Francisco, CA, 94102
415-355-7334 or [email protected]

For more information on the District’s Sexual Harassment policy and grievance procedures, please review Board Policy 4034.

Title IX Nondiscrimination Statement and Grievance Procedures:
Any person may report discrimination on the basis of a physical or mental disability (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute discrimination on the basis of a physical or mental disability), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Section 504 Coordinator.

District Section 504 Coordinator:

Alicia Rodriguez
1515 Quintara St., San Francisco, CA, 94116
(415) 242-2615 or [email protected]