Overview
Divisional Administrative Assistant III Jobs in Colorado Springs, Colorado, USA at Young Life
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Resource Development
Job Specific Working Conditions:
Assist in overseeing financial health in the Division.
Assist in maintaining the division’s fundraising strategy, ensuring excellence in communication with donors.
Attend global Young Lives admin training when needed.
Maintain a healthy working relationship with regional coordinators within the division.
Coordinate divisional team meetings (including travel arrangements, securing meeting facilities, AV needs, menus, assist as needed with agenda items, etc.).
Event Coordination
Support planning and logistics for divisional meetings, summits, conferences, and meetings.
Coordinate travel arrangements for key team members and invited guests.
Develop timelines, checklists, and communication plans to ensure successful event execution.
Communication
And
Collaboration
Serve as a liaison between the Divisional Coordinator and Regional teams, staff, and volunteers.
Draft and distribute internal communication on behalf of the U.S. Director.
Manage incoming inquiries and ensure prompt and appropriate responses.
Communicate with the Young Lives Global office in a timely manner when requesting information.
Travel as needed
Essential Functions
Manage calendars, travel, speaking engagements, including recurring meetings, and high-level coordination for Senior leadership.
Plan and execute executive travel, including detailed itineraries and reimbursements.
Oversee office operations and ensure efficient workflows.
Lead planning and execution of major events (e.g., fundraisers, conferences, prayer breakfasts).
Develop and maintain administrative procedures to support efficient, mission-aligned operations.
Prepare executive-level reports, meeting materials, and presentations.
Coordinate and manage department-wide or cross-functional projects.
Provide leadership in budget preparation, expense tracking, and financial documentation support.
Represent the organization with professionalism and grace in external communications.
Handle confidential and sensitive information with high discretion.
Support HR functions such as onboarding, orientation, or document verification from a Christian worldview.
Ensure compliance with company policies, legal standards, and audit requirements.
Serve as a spiritual encouragement to staff and volunteers through prayer, scripture, and support.
Work independently with minimal supervision, managing multiple priorities effectively.
Act as gatekeeper for senior leadership, screening calls and visitors.
Work on special projects as assigned.
Education
/Experience
High School Diploma and minimum of 3 years of relevant experience, or an equivalent combination of education and experience required.
Seniority level
Mid-Senior level
Employment type
Part-time
Job function
Administrative
Industries
Religious Institutions
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Title: Divisional Administrative Assistant III
Company: Young Life
Location: Colorado Springs, Colorado, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin)
