Overview
Director’s Personal Assistant (Executive & Personal) Jobs in Costa Mesa at Enova Science
Overview
Enova Science is a leading contract manufacturer in the supplement and nutrient industry. We are seeking a highly resourceful, patient, and exceptionally organized Personal Assistant to support our Director. This is a unique, hybrid role where business administration and personal lifestyle management seamlessly intersect.
The ideal candidate will act as a trusted gatekeeper and problem solver, managing the Director’s professional schedule and corporate tasks while simultaneously handling personal errands, travel, and logistics. This role requires an individual who thrives in a fast-paced environment, possesses impeccable research skills, and can maintain absolute confidentiality.
Key ResponsibilitiesCorporate & Administrative Support
- Calendar & Schedule Management: Coordinate and manage a complex professional calendar, scheduling high-level B2B meetings, internal reviews, and industry events.
- Corporate Admin Tasks: Assist with company-related paperwork, data entry, basic project tracking, and drafting professional correspondence.
- Meeting Preparation: Prepare agendas, take detailed meeting minutes, and track action items to ensure the Director is fully briefed for all commitments.
Personal Assistance & Lifestyle Management
- Errands & Logistics: Efficiently manage daily personal errands, coordinate home maintenance vendors, handle vehicle logistics, and manage personal shopping or deliveries.
- Travel Coordination: Research, book, and manage comprehensive itineraries for both domestic/international business trips and personal vacations (flights, lodging, ground transport).
- Research & Problem-Solving: Conduct thorough research on a variety of topics—ranging from sourcing unique business solutions to finding the best personal services—and present clear, actionable options.
Requirements & Qualifications
- Adaptability & Patience: A calm, flexible demeanor with the ability to pivot quickly when priorities change or unexpected problems arise.
- Exceptional Time Management: Highly organized with a proven ability to manage multiple projects simultaneously without letting details slip.
- Resourceful Problem Solver: A proactive "find a way" attitude. When a problem arises, you bring solutions, not just questions.
- Research Skills: Strong capability to dig deep, verify information, and find the best vendors, products, or travel routes efficiently.
- Discretion: Absolute professionalism and a strict adherence to confidentiality regarding both business operations and the Director’s private life.
- Mobility: A valid driver’s license and reliable transportation are required for handling local errands.
What We Offer
- Competitive salary based on experience.
- The opportunity to work closely with executive leadership in a booming, stable industry.
- A dynamic work environment where no two days are exactly the same.
Pay: $21.00 – $25.00 per hour
Benefits:
- Health insurance
- Paid time off
- Professional development assistance
Education:
- Bachelor’s (Preferred)
Language:
- Mandarin (Preferred)
Work Location: In person
Title: Director’s Personal Assistant (Executive & Personal)
Company: Enova Science
Location: Costa Mesa
