Director of Executive Operations Jobs in Vancouver, Canada at YMCA of Greater Vancouver
Date Posted: May 8th, 2026
Position Title: Director, Executive Operations (DEO)
Location: Royal Ave YMCA (620 Royal Avenue, New Westminster)
Hybrid Work Option
(Occasional travel as required to visit other YMCA sites and locations)
Term: Permanent, Full-Time
Hours: 35 hours per week
Start Date: As soon as possible
Salary: $80,000 – $95,000 per year
Reports to: President & CEO
Benefits:
Competitive vacation and paid sick time
Free YMCA Gym Membership & Y@Home
Generous employer-matched pension plan
Eligibility for Extended Medical and Dental Benefits
Training and Professional Development Opportunities
Extensive Employee assistance program
Reduced childcare rates and priority placement for YMCA Staff
Be part of a charitable organization that positively impacts the community
* Some benefits may vary based on employment terms
Nature & Scope
The Director of Executive Operations (DEO) acts as a high-impact partner to the CEO and the Executive Leadership Team (ELT), ensuring the CEO and ELT operate at peak efficiency. This role is responsible for optimizing executive workflows, managing complex information flows, and orchestrating key executive meetings, ensuring that high-priority initiatives remain aligned and on track.
Major Responsibilities– in this position, you will:
Executive Information & Workflow Management:
As ELT’s ‘master scheduler’, optimize executive workflows by designing and implementing systems that increase efficiency for the ELT.
Manage incoming information, ensuring timely delivery of briefed materials and reports to the executive team.
Build data architecture for digital filing of materials and maintain these shared files for CEO and executive team to utilize (Microsoft SharePoint and Teams)
Act as a gatekeeper and strategic advisor, distilling complex information into actionable summaries.
Implement productivity tools to enhance executive team effectiveness and reduce cognitive load.
Meeting & Operating Rhythm Management:Own the executive “operating system,” managing the cadence of leadership meetings, Senior Leadership forums, and offsites.
NOTE:
This role may also back up, when necessary, the Director, Board Governance Operations, who provides similar support to YMCA BC’s 3 Boards of agendas, manage meeting preparations, ensure appropriate attendees, and guarantee clear follow-through on action items.
Executive Leadership Support:Oversee high-level administrative functions and manage executive support, including the day to day management of the CEO’s agenda
Ensure adherence to internal policies, compliance, and risk management at the senior management level.
Office Management (Royal Avenue):Oversee the support for the Association Services team at Royal Avenue head office, ensuring that the decentralized shared-task systems are in place for daily functions (mail, kitchen, supplies)
Weekly (not daily) attendance at Royal Avenue will be necessary to support this responsibility
Qualification–you bring:
Experience: 7–10+ years of progressive experience in executive operations, management consulting, or a high-level administrative role supporting executives.
Communication: Exceptional verbal and written communication skills, with experience crafting communications on behalf of executives.
Organization: Superior organizational skills with the ability to manage complex scheduling and information flows under tight deadlines.
Technical Proficiency: Proficiency with Microsoft Office Suite, and experience with Software project management (eg Asana) and AI tools to accelerate work product is a plus.
Judgment: High level of discretion, professionalism, and the ability to maintain confidentiality.
Education: Bachelor’s degree in business administration or related field.
Background:
Experience in a fast-paced environment
Successful candidate will be required to provide 3 satisfactory references
Successful candidates will be required to provide a current and satisfactory Criminal Record check with a Vulnerable sector search issued no later than six (6) months preceding the start date.
About YMCA BC:
By igniting belonging and championing health equity, YMCA BC strengthens the foundations of community. With over 3,000 employees and…
Title: Director of Executive Operations
Company: YMCA of Greater Vancouver
Location: Vancouver, Canada
Category:
