Overview
Data Entry Clerk Jobs in Lake Forest, IL at Collabera
Title: Data Entry Clerk
Company: Collabera
Location: Lake Forest, IL
Job Summary:
We are seeking an Administrative Assistant II to support sales contract administration and pricing operations for a leading healthcare technology organization. This role is responsible for reviewing and processing contracts, maintaining accurate records, supporting contract lifecycle activities, and collaborating with cross-functional teams to ensure timely and accurate contract execution. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.
Key Responsibilities:
• Review and process sales contracts and contract amendments for accuracy and completeness.
• Verify contract documentation is legible, complete, and aligned with required approvals.
• Route contracts for signature according to established authorization levels.
• Review, summarize, and enter contract information into the organization's customer relationship management system.
• Maintain accurate electronic files, documentation, trackers, and contract records.
• Perform ongoing customer relationship management system maintenance to ensure accurate reporting.
• Generate reports, analyze contract data, and monitor contract status using customer relationship management tools.
• Support internal auditing, compliance, and contract monitoring activities.
• Investigate contract and pricing discrepancies and document resolutions.
• Research equipment shipments, pricing updates, and contract renewals as needed.
• Respond to inquiries regarding pricing eligibility and contract eligibility.
• Collaborate with contract administrators, pricing teams, sales representatives, fulfillment teams, and distribution partners to ensure accurate pricing and contract implementation.
• Participate in contract and pricing policy meetings and prepare supporting documentation.
• Develop and maintain standard operating procedures for departmental processes.
• Demonstrate understanding of business processes, policies, and organizational procedures.
• Perform month-end or closing activities as required.
• Meet established deadlines and provide timely status updates to internal stakeholders.
• Maintain professional communication and represent the organization with integrity in all interactions.
• Perform additional administrative and operational duties as assigned.
Required Qualifications:
• Bachelor's degree in Business Administration or a related business discipline.
• Minimum of 1 year of experience in commercial sales contracting, pricing, or contract administration.
• Intermediate proficiency with Microsoft Word and Microsoft Excel.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
Preferred Qualifications:
• Two to four years of contract administration experience.
• Experience within the healthcare, biotechnology, medical device, or life sciences industry.
• Experience using Customer Relationship Management (CRM) systems or other business databases.
• Strong customer service orientation.
• Experience working in high-volume, cross-functional team environments.
• Self-motivated with the ability to work independently.
• Positive attitude with a focus on quality and operational excellence.
Benefits:
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.
Pay Range: $18/hr to $19/hr
