Overview
Corporate Governance & Compliance – Administrative Assistant Jobs in Indiana Borough, USA at Celanese Gruppe
Overview
The Corporate Governance & Compliance – Administrative Assistant plays a critical role in ensuring strong corporate governance and compliance with applicable laws and regulations. This position combines governance coordination, high-level administrative support, and operational organization to enable effective decision‑making and executive efficiency.
Responsibilities
YOU will be involved in the following tasks
Corporate Governance & Compliance (80%):
- Maintain and regularly update all POC corporate documentation in close collaboration with relevant internal stakeholders and the Tax Director.
- Manage access rights and governance materials within SharePoint and other document management systems.
- Coordinate the execution of legal documents, including signatures, notarization, apostille, filing, and distribution.
- Act as a regional Docu Sign coordinator (Europe and Asia), ensuring proper process adherence and tracking.
- Support the planning and coordination of Board meetings, operational meetings, and shareholder resolutions.
- Prepare meeting materials, attend meetings, and accurately record and manage minutes and follow‑up actions.
- Ensure effective logistical coordination of internal and external audits.
- Act as a key liaison with the global Legal function on governance and compliance matters.
- Manage and track incoming correspondence in an organized manner.
- Support a variety of activities and interactions vis à vis Swiss and non‑Swiss tax authorities.
- Support data privacy governance activities (Data Privacy Officer responsibilities, where applicable).
Executive & Administrative Support (20%):
- Provide high‑quality administrative support to selected POC executives.
- Manage complex calendars, meetings, and international travel arrangements.
- Coordinate and process expense reports in a timely manner.
- Handle complex visa applications and related documentation.
- Support the organization of team events, leadership meetings, and office initiatives.
Qualifications
What YOU will bring to the team
Professional
Experience:
- 5–10 years of experience in an Executive Assistant, Management Assistant, or senior administrative role.
- Strong exposure to corporate governance, compliance, or legal administrative environments is highly desirable.
- Commercial education (e.g., CFC) or equivalent professional experience.
Skills &
Competencies:
- Excellent organizational and time‑management skills with the ability to manage multiple priorities.
- Strong attention to detail and commitment to accuracy.
- Proven ability to handle highly confidential and sensitive information with discretion.
- Strong interpersonal and communication skills, with the ability to interact confidently across all organizational levels and with external stakeholders.
- Proactive, solution‑oriented mindset with a strong sense of ownership and urgency.
- Ability to work independently while contributing effectively as part of a team.
- High level of professionalism and integrity.
Technical
Skills:
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with document management tools (e.g., SharePoint) and e‑signature platforms (e.g., Docu Sign).
Languages:
- Fluent in English (required).
- Additional languages such as Frenchare considered an asset.
Additional Notes (Optional Section if Needed):
- This role requires flexibility and the ability to work in a fast‑paced, international environment.
- Exposure to multinational corporate governance structures is a plus.
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Title: Corporate Governance & Compliance – Administrative Assistant
Company: Celanese Gruppe
Location: Indiana Borough, USA
Category:
