Overview
Coordinator 1 Jobs in Redmond, WA at TALENT Software Services
Title: Coordinator 1
Company: TALENT Software Services
Location: Redmond, WA
Description
Join our dynamic team to manage the end-to-end business guest process. Serve as the main point of coordination between business guests, managers, stakeholders, and internal partners.
Typical Day in the Role
- Contribute to business guest onboarding and offboarding, credential management, system updates, equipment coordination, and request tracking throughout the business guest lifecycle.
- Act as the point of contact for all business guest inquiries.
- Support the relationship with business guest clients, managers, stakeholders, and business admins.
- Manage and respond to requests and emails.
- Track requests and handle additional business guest management needs over time, as well as ad-hoc requests.
- Coordinate credentials and equipment, update systems and trackers, and handle email inquiries.
- Workload may fluctuate, with increased activity around fiscal period endings for extensions and credential updates.
Candidate Requirements
We are seeking candidates who can clearly articulate their experience and effectively explain their skills, prior coordination work, and problem-solving experience.
Summary
The main function of this role is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. This position acts as an information and communication manager for the office.
Job Responsibilities
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare invoices, reports, memos, letters, financial statements, and other documents.
- File and retrieve corporate documents, records, and reports.
- Open, sort, and distribute incoming correspondence, including faxes and emails.
- Prepare responses to correspondence containing routine inquiries.
Skills
- Strong verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.
- Ability to work independently and manage time effectively.
- Ability to keep information organized and confidential.
- Previous experience with computer applications such as Word, Excel, and PowerPoint.
Education/Experience
- High school diploma or GED required.
- 0-2 years of experience required.
Ideal Candidate Background
- 2 years of administrative or business support experience.
- Experience supporting leaders in a fast-paced environment.
- Proficiency with tools such as Outlook, Teams, Excel, and PowerPoint.
- High discretion, organization, and follow-through.
Unique Selling Points
- Ability to work remotely.
- Exposure to a large enterprise environment.
- Adaptable working hours, as long as coverage and responsiveness are maintained.
Contractor Performance Measurement
- Predictable execution with clear, shared visibility across the team.
- Fewer follow-ups, smoother coordination, and strong, sustained trust.
Top 3 Must-Have Hard Skills
- Minimum 2 years of experience with program or administrative coordination, including scheduling, task tracking, follow-ups, and logistics coordination.
- Minimum 2 years of experience with coordination tools such as Excel trackers, Outlook, Teams, calendaring, SharePoint, or similar tools used for process tracking and communication.
- Minimum 2 years of experience with process and operations support, including documentation, status reporting, and maintaining logs or trackers.
