Overview
Construction Administrative Assistant Jobs in East Syracuse, NY at Two Plus Four Companies
Construction Administrative Assistant
We are seeking a dependable, organized, and detail-oriented Construction Administrative Assistant to support our construction team with daily office operations, project documentation, scheduling, and communication. This role is ideal for someone who enjoys a fast-paced environment, can manage multiple priorities, and takes pride in keeping projects and paperwork running smoothly.
Responsibilities
· Answer phones, respond to emails, and assist clients, vendors, subcontractors, and team members professionally.
· Prepare, organize, and maintain project documents, contracts, permits, invoices, purchase orders, and job files.
· Assist with scheduling meetings, site visits, inspections, deliveries, and project deadlines.
· Track and route invoices, change orders, lien waivers, insurance certificates, and other required paperwork.
· Support project managers and field staff with administrative tasks, data entry, filing, copying, scanning, and document control.
· Maintain accurate records and help ensure project information is current and easy to access.
· Order office supplies and assist with general office coordination as needed.
Qualifications
· Previous administrative or office experience required; construction office experience preferred.
· Strong organizational skills and attention to detail.
· Excellent written and verbal communication skills.
· Ability to multitask, prioritize work, and meet deadlines.
· Proficiency with Microsoft Office, especially Word, Excel, and Outlook.
· Experience with construction software and or project management systems is a plus.
· Positive attitude, dependable work ethic, and willingness to support the team wherever needed.
Job Details
· Position Type: Full-time
· Schedule: Monday through Friday
· Health Insurance
· 401K matching
· Pay: Competitive, based on experience
· Location: Syracuse, NY
Work Environment
This position operates primarily in a professional office environment with regular communication between office staff, project managers, field teams, clients, vendors, and subcontractors. The ideal candidate should be comfortable working in a fast-paced setting, balancing routine administrative tasks with changing project needs, and occasionally coordinating information related to active construction sites.
Pay: From $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Title: Construction Administrative Assistant
Company: Two Plus Four Companies
Location: East Syracuse, NY
