Overview
Construction Administrative Assistant Jobs in Winter Park, FL at Merit Staffing
Construction Administrative Assistant (Project Coordinator);
must have prior construction experience
As a Construction Administrative Assistant, you will provide administrative support to the construction management team. You will help track construction schedules, invoices, job costs, and construction documents.
Primary Duties and Responsibilities.
- Prepare reports, communications, and meeting minutes.
- Utilizes construction management software and/or tracking systems to keep project information current and accessible to a variety of users.
- Prepare and manage construction contracts.
- Assisting with preparing permits and applications.
- Receive, organize, distribute, and file all documents for new and ongoing projects and properties.
- Update database files.
- Maintain a directory and inventories.
- Assist with vendor and subcontractor approval and setup in the system.
- Collect certificate of insurance from subcontractors.
- Follow up via phone calls and emails to ensure compliance.
- Maintain and update the compliance log regularly.
- Assist superintendents with data entry of “Daily Diaries”.
- Track, review, and code invoices, and submit for approval and payment.
- Handle special projects and other administrative duties as assigned.
Education, Skills and Qualifications
- High school diploma or equivalent required; college degree preferred.
- support preferred.
- Excellent execution skills, highly focused task completion, follow-up, communication (written and verbal), and time management skills.
- Requires resourcefulness, strong organization skills, and flexibility with hybrid work location/schedule.
- Positive outlook, desire to support and interact with others daily in an exciting, challenging, and ever-changing work environment.
- Ability to meet deadlines while maintaining a professional attitude; great team player and ability to accept feedback.
- Must exercise initiative and achieve objectives with minimal supervision.
- Must be detail-oriented and a problem-solver able to deal with complex situations.
- Strong computer skills required, proficiency in the full Microsoft Office suite
Pay: $23.00 – $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
Work Location: In person
Title: Construction Administrative Assistant
Company: Merit Staffing
Location: Winter Park, FL
