Commercial Real Estate Executive Admin

Overview

Commercial Real Estate Executive Admin Jobs in Boston, MA at On Demand Technical Staffing

Job Summary

The Real Estate Operations & Executive Administrator is a trusted partner to senior leadership and a central coordinator across ownership, property management, and external stakeholders. This role blends Executive level support, CRE lender-financing coordination, property management collaboration, and marketing/brand support.

The ideal candidate understands how owner-managed real estate firms operate day-to-day—balancing executive priorities, property needs, lender requirements, and external presentation. This is a highly visible role with broad exposure across the real estate lifecycle.

Key Responsibilities

Executive & Ownership Support

· Provide high-level administrative and business support to senior principals

· Support executive calendars, and meeting coordination across ownership, property, and lender priorities

· Prepare agendas, briefing materials, and presentations for internal and external meetings as necessary

· Attend meetings as requested, document decisions, and coordinate follow-ups

· Draft and manage correspondence on behalf of ownership

· Maintain corporate and ownership records, contracts, and digital filing systems

· Coordinate with attorneys, lenders, brokers, consultants, and service providers

· Support special projects and initiatives tied to portfolio growth and operational efficiency

Commercial Real Estate Financing & Ownership Administration

· Act as primary administrative liaison to lenders and debt partners for owned properties

· Maintain loan files, financing correspondence, compliance calendars, and reporting requirements

· Coordinate and manage closing binders for acquisitions and refinancings

· Track due-diligence documentation for acquisitions and lender underwriting

· Review leases and abstract key terms relevant to financing, compliance, and asset oversight

· Coordinate estoppels, SNDAs, and lender deliverables directly with tenants and property teams

· Compile property-level data and narratives for refinancing and loan reviews

· Assist with quarterly and year-end lender reporting and covenant compliance

· Track escrow and reserve disbursement requests

Property Management Collaboration

· Work closely with internal property management teams to support ownership objectives

· Gather operational, leasing, and financial data for lender and ownership reporting

· Coordinate communication between ownership, asset management, and property managers

· Assist with tracking operating costs, service contracts, and capital items

· Support leasing initiatives through document coordination and historical property data

· Ensure property-level documentation aligns with ownership and lender requirements

Investor & Stakeholder Communication

· Support communications with equity partners and long-term stakeholders

· Compile and distribute annual investor reports and ownership updates

· Assist with partnership distributions in coordination with accounting

· Prepare periodic ownership correspondence and mailings

Marketing & Brand Enhancement

· Support marketing efforts that reinforce the firm’s identity as a stable, long-term owner-operator

· Prepare polished, branded presentations for lenders, tenants, partners, and brokers

· Maintain and update website content, including owned properties and portfolio updates

· Coordinate sponsorships, advertising placements, and branded materials

· Support owner-sponsored events and relationship-driven initiatives

· Ensure consistency in branding, tone, and presentation across all materials

Skills & Qualifications

· Bachelor’s degree required

· 3–5+ years of experience as a Operations Administrator or Executive Assistant, preferably within a direct owner/operator commercial real estate environment

· Strong working knowledge of CRE lender financing, loan documentation, and refinancing processes

· Experience collaborating with commercial property management and leasing teams

· High proficiency with Microsoft Outlook, Word, Excel, and PowerPoint

· Strong document formatting, presentation, and branding skills

· Exceptional organization, discretion, and attention to detail

· Ability to prioritize across executive, property, and ownership demands

· Professional judgment, integrity, and comfort working with senior leadership

Pay: $50,000.00 – $60,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person

Title: Commercial Real Estate Executive Admin

Company: On Demand Technical Staffing

Location: Boston, MA