Clerk III – Division Director’s Office – Chaplaincy and Volunteer Services Division (044359)

JOB SUMMARY

Performs highly complex clerical work. Work involves coordinating clerical activities; compiling and
tabulating data; checking documents for accuracy; handling and transporting documents; and
maintaining files. Works under limited supervision with moderate latitude for the use of initiative and
independent judgment.

ESSENTIAL FUNCTIONS

A. Prepares, reviews, edits, and reconciles discrepancies in reports, correspondence, summaries,
manuals, vouchers, requisitions, records, and other related forms ensuring conformance to
rules, regulations, policies, and procedures; prepares and edits charts, graphs, and tables; and
types and performs word processing duties to include revising and modifying formats, forms,
and records.

B. Collects, monitors, and maintains technical and statistical data; reviews and performs data entry,
retrieval, and data searches; posts, reviews, and edits information in agency records; and
receives, sends, and distributes fax transmissions.

C. Maintains logs of work progress, document processing, and other records; makes copies;
maintains administrative files and records to include automated information systems; opens,
sorts, and distributes mail; and maintains reports, files, materials, and supplies.

D. Answers telephones; refers calls to appropriate staff; responds to requests for information;
answers inquiries regarding rules, regulations, policies, and procedures; and maintains office
schedules and appointments.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Six months full-time, wage-earning clerical, customer service, secretarial, administrative
support, or technical program support experience. Fifteen semester hours from a college or
university accredited by an organization recognized by the Council for Higher Education
Accreditation (CHEA) or by the United States Department of Education (USDE) may be
substituted for each six months of experience.

3. Computer operations experience preferred.

4. Experience in the use of Microsoft Office Suite or equivalent to include word processing,
spreadsheet, database, or presentation software programs preferred.

B. Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of business terminology, spelling, punctuation, and grammar.

3. Knowledge of agency and departmental organizational structure, policies, procedures,
rules, and regulations preferred.

4. Skill to communicate ideas and instructions clearly and concisely.

5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the
public.

6. Skill to interpret and apply rules, regulations, policies, and procedures.

7. Skill in problem-solving techniques.

8. Skill to prepare and maintain complex records and files in an automated system.

9. Skill in the electronic transmission of communications.

10. Skill in the use of computers and related equipment in a stand-alone or local area network
environment.

11. Skill to type 45 words per minute (with no more than 10 errors) preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend
repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,
alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate
motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving
objects, radiant and electrical energy, working closely with others, working alone, working
protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and
automobile.

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.*

Questions regarding this posting may be directed to:

Harmony Lopez
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH (936) 437-3139
EMAIL [email protected]

Military Occupation Specialty Code

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide – Prepared by the State Auditor’s Office

Texas State Auditor’s Office – Job Descriptions

The State of Texas is an Equal Opportunity Employer and does not discriminate on the
basis of race, color, national origin, sex, religion, age or disability in employment or the
provision of services. You may make copies of this application and enter different
position titles, but each copy must be signed. Resumes will not be accepted in lieu of
applications, unless specifically stated in the job vacancy notice.