Overview
Clerical Assistant, Simulation and Simulated Patient Support, College of Medicine SK Jobs in Regina, Canada at University of Saskatchewan
Position: Clerical Assistant, Simulation and Simulated Patient Support, College of Medicine SK)
Clerical Assistant, Simulation and Simulated Patient Support, College of Medicine (Regina, SK)
Primary
Purpose:
To provide clerical administrative assistance for the Undergraduate Medical Education (UGME) program within the College of Medicine, with a concentration on year one and year three/four academic programming.
Nature of Work: Reporting to the Manager, Regina Campus, with day-to-day direction from the Simulated Patient Educators and the Simulation Education and Equipment Coordinator (SPE/Simulation Team). This position is a key part of the administrative team for the Undergraduate Medical program for the College of Medicine. This position primarily supports the Simulated Patient (SP) program in Regina and further supports the coordinators and team that facilitates education sessions that require SP presence for student curriculum.
The SP/SIM Team Admin will work in a fast-paced environment, independently and as part of a team, while maintaining confidentiality. This role interacts with a variety of stakeholders, including Administrative Coordinators, faculty (physicians and allied health partners), and students on a day-to-day basis. The role is driven by deadlines, ongoing changes, and shifting priorities, and operates with moderate supervision and guidance from the SP/Simulation Team supporting their work and functions.
This role also manages all support and scheduling of the exam invigilation program for Regina, for the College of Medicine programs. The SP/SIM Team Admin will provide high level administrative support to the Regina Campus Undergrad Medical Education program. This position interacts with and responds to requests from Regina and UGME leaders and team members while also acting as a resource for faculty, simulated patients and department administrative assistants.
This position completes general office duties and other duties assigned by the SPE/Simulation Team.
Typical Duties or Accountabilities: This position supports all clerical aspects of UGME for medical learners including, but not limited to:
Organizing appointments for simulated patient training, or recruitment, including organizing related room booking for classes, seminars, and meetings with necessary IT support as needed by the SP/Simulation Team. Collects and tracks attendance, reviews payroll submissions from Shift Board system and highlights errors compared to ‘Master Schedule’ and actual on site events to the Simulated Patient (SP) Educators and management Administrative assistance as required by the SP Educators or Simulation Education and Equipment Coordinator to manage information and data on their tracking system, shift board scheduling system or to prepare information or cases for training.
Work closely with SPE/Simulation Team to plan and support OSCE events where large numbers of SP’s are essential and training is extensive Support SP training sessions as directed by the SP Educator Ensures that the shared excel ‘Master Schedule’ is up to date on all module information with accuracy and attention to detail for Simulated patient information.
Supporting the administration of exams, including Work with SP Educators to recruit exam invigilators to ensure availability for all exams Working with pre-clerkship and clerkship clerical administrators to maintain an accurate and visible exam schedule, including scheduling interviews, booking rooms and following up on any documentation required for hiring. Schedule, with the SP Educators, exam invigilators for exams, planning for contingencies Train invigilators and track training completion for team reference Act as emergency invigilator if needed, or bathroom monitor if needed Confirm scheduling and plans for appropriate admin to meet the invigilator and hand over exam packages.
Ensure exam processes are followed by the policies and…
Title: Clerical Assistant, Simulation and Simulated Patient Support, College of Medicine SK
Company: University of Saskatchewan
Location: Regina, Canada
Category:
