Clerical Assistant 3

THE POSITION

The Clerical Assistant 3 for the Department of Transportation in Westmoreland County plays a key role in keeping daily operations organized and efficient. This position offers the chance to support important payroll and attendance processes that help the county workforce function smoothly. You will work with employees, supervisors, and managers to solve problems and maintain accurate records. It is an excellent opportunity for someone who enjoys teamwork, responsibility, and a steady office environment.

DESCRIPTION OF WORK

This position centers on managing payroll, attendance, and leave information for staff across the county office. As a Clerical Assistant 3, you will perform the following duties:

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  Timekeeping Support: Maintain accurate payroll and attendance records for county employees
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  Issue Resolution: Research data and correct payroll errors by reviewing SAP screens and reports
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  Employee Guidance: Provide direction to employees and timekeepers regarding pay rules and leave procedures
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  Report Preparation: Prepare and review leave balances, payroll outputs, and quota reports
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  Record Verification: Check work orders, production units, and coding for accuracy before submission
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  FMLA Processing: Monitor Family Medical Leave Act entries and coordinate with appropriate offices

• Full-time employment
• Work hours are 7:00 AM to 3:00 PM, Monday – Friday, with a 30-minute lunch.
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  Telework: You will not have the option to telework in this position.
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  Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

• This position requires keyboarding skills to meet standards for speed and accuracy.

• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
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  Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

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Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

• Eligibility rules apply.