Clerical Assistant 2

THE POSITION

The Department of Military and Veterans Affairs is searching for an experienced and highly motivated individual with a positive attitude to provide clerical support in our Planning and Legislative Affairs Office at Fort Indiantown Gap. If you are energetic, efficient, and detail oriented, this job may be perfect for you! Apply today to join our dedicated team.

Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs.

DESCRIPTION OF WORK

This position provides essential clerical and administrative support to the Policy, Planning, and Legislative Affairs staff within the Department of Military and Veterans Affairs (DMVA). The role ensures efficient daily operations by managing documents, maintaining records, coordinating communications, and supporting office logistics. All responsibilities are carried out with a strong commitment to accuracy, confidentiality, and established departmental procedures.

• Organizes and types letters, memorandums, reports, agendas, and other documents as required.

• Serves as the bureau receptionist and will greet and assist visitors, take messages, schedule meetings and conference rooms, and responds to general inquiries, as well as provides telephone coverage for the office.

• Enters shopping carts and processes goods receipts in SAP for various supplies.

• Processes incoming and outgoing mail, including registered mail and FedEx packages.

• Arranges and coordinates travel for office staff, collects receipts, and submits expenses for reimbursement.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Temporary full time employment, 37.5 hours per week.
• No benefits with this temporary position.
• Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.
• 
  Telework: You will not have the option to telework in this position.
• 
  Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting hourly rate of 18.46 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Special Requirements (NSRs):

• Must possess a valid federal or state-issued photo ID and pass a favorable NCIC screening for admittance to Fort Indiantown Gap.

Additional Requirements:

• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How To Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• 
  Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicants own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

Learn more about our Total Rewards by watching this short video!

See the total value of your benefits package by exploring our benefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

• Eligibility rules apply.