Clerical Assistant 1 (Bureau of Motor Vehicles)

THE POSITION

NOTE: This posting will close on June 7, 2026 or after 50 applications are received, whichever occurs first.

The Department of Transportation is seeking a Clerical Assistant 1 who enjoys steady, hands-on work that makes a real impact. In this role, you will help process and organize essential Driver and Vehicle Services documents within the Bureau of Motor Vehicles. Your attention to detail will support safe and accurate recordkeeping. This is your chance to build strong skills while contributing to a mission that supports communities statewide.

DESCRIPTION OF WORK

In this position, you will support document imaging and storage work that keeps Driver and Vehicle Services operating smoothly. As a Clerical Assistant 1, you will perform the following duties:

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  Document Imaging: Receive and prepare source documents for scanning using an OPEX Falcon Scanner
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  Equipment Operation: Select correct scanning jobs, load documents, adjust settings, resolve jams, and maintain image quality
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  Quality Review: Check displayed images for clarity and accuracy and make adjustments or re-scan items as needed
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  Storage Preparation: Sort documents with Pennsylvania titles, build record center boxes, label contents, and organize boxes for storage and shipment
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  Skid Transport: Move completed skids using manual or motorized jacks and prepare them for pickup and warehouse delivery
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  Daily Reporting: Prepare written production reports showing work type, time spent, and total documents imaged

• Full-time employment
• Work hours are 7:00 AM to 3:30 PM, Monday – Friday, with a 30-minute lunch.
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  Telework: You will not have the option to telework in this position.
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  Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• 
  Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

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See the total value of your benefits package by exploring our benefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

• Eligibility rules apply.