Clara Corporation- Administrative Assistant-$22.00-$26.00 Hourly

Role Overview:

The Administrative Assistant supports the efficient operation of the Clara Corporation’s back office and assists the Office Manager with general office duties and clerical tasks. This position is the primary point of contact for incoming visitors and phone calls to the office. General tasks may include, but are not limited to, the following:

• Sends and receives mail and shipments.
• Carries out clerical duties such as filing, typing, copying, scanning, organizing, etc.
• Models polite and effective communication in person and via phone, email, text, mail, and messenger.
• Maintains supplies and inventories.
• Routes requests from employees, staff, or restaurant managers.
• Coordinates with third-party vendors for office-related services and repairs.
• Places orders and makes arrangements for senior staff, such as meeting registrations, travel arrangements, and other reservations.
• Carries out light cleaning, organization, and maintenance tasks around the office, such as taking out trash, wiping down surfaces, emptying receptacles, etc.
• Contributes to a team environment by accomplishing related tasks as needed.

Primary Duties and Responsibilities:

General Office Duties

• Acts as the primary point-of-contact at the front desk—supports visitors and answers phones. Checks voicemail daily.
• Assists with customer complaints and correspondence as needed. Maintains tracking of customer complaints.
• Completes mailing, shipping, and receiving.

Personnel

• Assists with new-hire orientations and onboarding.
• Orders and maintains inventory of uniforms and supplies.
• Assists Staff with clerical duties, as needed.
• Assists with business compliance reporting, at the direction of the Office Manager.
• Assists with processing of insurance claims.

Document Processing

• Creates forms, templates, and tracking ledgers for use within the organization.
• Processes projects for the organization (business meetings, presentations, etc.).
• Assists in drafting and printing LSM and other printed materials for the restaurants.

Reporting and Accounting

• Assists with bill-pay (invoice) processing and provides requested information to the CPA.
• Completes data entry as needed.
• Assists with tasks related to sales reporting, tracking, and balancing.
• Balances and tracks expenses at the direction of the Office Manager.

Payroll

• Completes data entry and maintains up-to-date personnel records.
• Assists in setting up and processing pay-cards.

Miscellaneous

• Maintains stock of office, kitchen, and stockroom supplies.
• Create files and execute general clerical duties.
• Completes light cleaning, organization, and maintenance tasks around the office.

General Skill Requirements:

• Is proficient with email and basic office technology (Windows, Microsoft Office, Zoom, client portals, online purchasing, login credentials, etc).
• Is comfortable communicating electronically using email, text, messenger, etc.
• Demonstrates strong problem-solving skills.
• Demonstrates professionalism and respectful communication.
• Possesses strong communication skills (written and verbal) that enable effective communication of complex or difficult issues.
• Demonstrates time-management and organization skills to deliver excellent and timely work-product.
• Is able to self-manage job responsibilities and work independently, or collaboratively, as needed.

Pay & Benefits:

(per the Clara Corporation Total Compensation Plan)

• Pay Scale: $22.00—26.00 /hr.
• DM3 Level Benefits (insurance and paid vacation), excluding allowable 5 hours of overtime per week.
• Full-time, 35 to 40 Hour Work Week.
• Mileage reimbursement (as needed) and phone-usage stipend.