Overview
Church Administrative Assistant Jobs in West Lafayette, IN at First United Methodist Church West Lafayette
OAdministrative Assistant
(Full-Time – 32–37 hrs/week)
Position Overview
First United Methodist Church of West Lafayette is seeking a full-time Administrative Assistant to serve as the welcoming and organizational hub of the church office. This role is essential to the smooth and effective operation of the church’s daily ministries, communications, and facilities.
The Administrative Assistant serves as the first point of contact for church members, visitors, community partners, and the general public. This position requires a people-focused, highly organized individual who can support staff, volunteers, and ministry operations while helping foster a welcoming and hospitable environment consistent with the mission and values of the church.
Key Responsibilities
- Serve as the primary point of contact for church members, visitors, and the general public by providing friendly, knowledgeable, and professional assistance in person, by phone, and by email
- Communicate clearly and effectively about the church’s programs, ministries, events, and mission
- Manage day-to-day operations of the church office, including scheduling, correspondence, recordkeeping, and general administration
- Prepare printed materials, announcements, and publicity for worship services, ministries, and special events
- Coordinate administrative support needs among church staff and ministry leaders
- Manage scheduling and use of church facilities for worship, meetings, programs, and community events
- Track and maintain accurate church records, including membership information, contact details, and contribution records
- Assist with contribution tracking and financial administrative tasks, including organizing receipts, invoices, and purchase documentation for accounting purposes
- Monitor and organize church purchases, invoices, and related financial records
- Identify opportunities for volunteer engagement and assist in coordinating volunteers in support of the church’s mission
- Oversee daily church security operations, including lockable doors, security systems, and key card management
- Assist in maintaining compliance with applicable fire, elevator, and building safety regulations
Ideal Candidate
We are seeking someone who is:
- Outgoing, welcoming, and comfortable interacting with a wide variety of people
- Skilled in communication and able to navigate situations with diplomacy and professionalism
- Highly organized and detail-oriented
- Able to manage multiple priorities and frequent interruptions while maintaining accuracy and calmness
- Self-motivated and capable of working independently while also supporting a collaborative staff team
- Comfortable working in a people-focused, service-oriented environment
- Creative and comfortable working with visual communication formats and printed materials
- Trustworthy and able to maintain discretion and confidentiality
- Familiar with technology, office software, databases, and general administrative systems
Work Environment
This position is based in an active church setting and requires regular interaction with staff, volunteers, members, and the public. Periods of frequent interruptions requiring sudden changes in focus are common. The ability to exercise empathy, maintain professionalism, and handle confidential information appropriately is essential.
A commitment to the mission and values of First United Methodist Church is expected.
Schedule
This is a full-time position averaging 32–37 hours per week. Typical office hours are Monday through Friday, 9:00 a.m. to 4:30 p.m., with reasonable flexibility needed to support church operations and occasional special events.
Compensation and Benefits
Compensation is based on experience and qualifications.
Benefits include:
- Three (3) weeks of paid vacation per fiscal year
- Ten (10) paid designated holidays per fiscal year
- Two (2) weeks of paid sick leave annually
- Additional benefits may be available in accordance with church policies
About First United Methodist Church
First United Methodist Church of West Lafayette is an inclusive Christian community committed to worship, learning, service, and justice. Rooted in the Wesleyan tradition of The United Methodist Church, we seek to love God and neighbor through thoughtful faith, vibrant worship, and active engagement in the life of the Greater Lafayette community. We welcome people of all backgrounds and affirm the dignity and belonging of every person.
Pay: $47,000.00 – $51,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
- Parental leave
Work Location: In person
Title: Church Administrative Assistant
Company: First United Methodist Church West Lafayette
Location: West Lafayette, IN
