Overview
Business Office Assistant Jobs in Byron Center, MI at ALLENDALE FAMILY PRACTICE
Title: Business Office Assistant
Company: ALLENDALE FAMILY PRACTICE
Location: Byron Center, MI
Business Office Assistant
Allendale Family Practice is seeking a dependable, organized, and proactive Business Office Assistant to support the daily administrative and business office operations of our primary care practice.
This is more than a traditional administrative assistant role. The Business Office Assistant will help keep the business side of the practice running smoothly by supporting accounts payable, accounts receivable, billing follow-up, payroll preparation, scheduling support, vendor coordination, internal documentation, and office process consistency.
The ideal candidate is detail-oriented, trustworthy, professional, and comfortable working in a healthcare environment. This person should be able to manage recurring responsibilities independently, communicate well with staff, follow established processes, and help improve workflows as needed.
Key Responsibilities
- Support daily business office operations, administrative workflows, and scheduling coordination.
- Assist with invoice tracking, accounts payable, payment records, and vendor documentation.
- Help with accounts receivable follow-up, billing support, patient balance workflows, and escalation of outstanding items.
- Assist with payroll preparation, timecard review, PTO tracking, onboarding/offboarding checklists, and employee records.
- Coordinate with vendors, suppliers, contractors, and service providers.
- Track office supplies, service agreements, maintenance items, and recurring administrative deadlines.
- Support internal communication, staff reminders, meeting preparation, and follow-up items.
- Help maintain organized records, forms, documents, and standard operating procedures.
- Identify gaps in office processes and recommend practical improvements.
- Provide backup administrative support while maintaining ownership of business office responsibilities.
Qualifications
- Prior experience in medical office administration, business office coordination, billing support, bookkeeping support, office management, or healthcare administration preferred.
- Strong organizational skills and attention to detail.
- Ability to manage deadlines and recurring responsibilities independently.
- Strong written and verbal communication skills.
- Comfortable handling confidential information.
- Proficient with email, spreadsheets, document management, office software, and practice management systems.
- Professional, reliable, calm under pressure, and able to work well with physicians, clinical staff, front office staff, vendors, and patients.
Ideal Characteristics
The right person for this role will be trustworthy, organized, process-minded, reliable, friendly, and comfortable taking ownership of recurring responsibilities. They should be able to balance attention to detail with strong communication and a team-first attitude.
Compensation
- Compensation will be based on experience, healthcare background, and ability to manage business office responsibilities independently.
