Overview
Bookkeeper / Administrative Assistant Jobs in Dayton at Hudson piping
Job Summary
We are seeking a detail-oriented and proactive Bookkeeper / Administrative Assistant to join our small business. In this vital role, you will manage core financial record-keeping functions, ensure accurate transaction processing, and support administrative operations that keep our organization running smoothly. Your expertise in various accounting software and financial concepts will help maintain the integrity of our financial data, facilitate compliance with accounting standards, and contribute to the overall efficiency of our administrative processes. This position offers an exciting opportunity to be a key player in a collaborative environment dedicated to excellence and growth.
Responsibilities
- Maintain accurate financial records by recording transactions using Sage 50 accounting
- Perform bank reconciliations and general ledger account analysis to ensure data accuracy and completeness.
- Prepare and process journal entries, accounts payable, accounts receivable, and payroll transactions in accordance with GAAP (Generally Accepted Accounting Principles).
- Conduct balance sheet reconciliation and general ledger reconciliation to verify account balances and identify discrepancies.
- Manage accounts payable and receivable processes, ensuring timely payments and collections while maintaining detailed records.
- Support budgeting activities by tracking expenses and preparing financial reports; assist with financial report writing for internal or external stakeholders.
- Handle administrative duties such as 10-key typing, document filing, data entry, and supporting office operations as needed.
- Prepare, review, and submit construction submittals (shop drawings, product data, samples) to clients, architects, and engineers
- Support project managers with administrative tasks and document control
- Compile and manage closeout documents, including warranties, O&M manuals, and as-built drawings
- Distribute approved documents to relevant team members and ensure proper version control
- Assist with permits, inspections, and other regulatory documentation as needed
Skills
- Strong proficiency in accounting software (Sage 50 preferred)
- Solid understanding of financial concepts such as debits & credits, double-entry bookkeeping, journal entries, and account reconciliation.
- Experience with corporate accounting practices; familiarity with governmental or non-profit accounting is a plus.
- Knowledge of GAAP standards and technical accounting principles relevant to bookkeeping tasks.
- Ability to perform bank reconciliations, balance sheet reconciliation, and general ledger accounting accurately.
- Excellent organizational skills with attention to detail; capable of managing multiple tasks efficiently.
- Basic proficiency in 10-key typing; strong communication skills for clear financial report writing and documentation. Join us in a role where your meticulousness meets your passion for numbers! We value energetic professionals eager to contribute their expertise to a thriving organization that recognizes the importance of precise financial management combined with supportive administrative functions. If you’re ready to make an impact through your bookkeeping skills while supporting our team’s success, we look forward to welcoming you aboard!
Pay: $50,000.00 – $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Bookkeeper / Administrative Assistant
Company: Hudson piping
Location: Dayton
