Overview
Bookkeeper/Administrative Assistant Jobs in Chicago at RedStar Property Partners
Administrative Assistant – Property Management & Bookkeeping (Full-Time, In-Office)
Location: Chicago, 60646
Company: RedStar Property Partners
Job Type: Full-Time, In-Office
About Us
RedStar Property Partners is a growing property management company specializing in condominium, homeowner, and residential community management throughout the Chicago area. We pride ourselves on delivering exceptional customer service, financial accuracy, and responsive management to the communities we serve.
We are seeking a highly organized, detail-oriented Administrative Assistant to join our team full-time in our Chicago office located in Edgebrook. This position is ideal for someone who enjoys working in a fast-paced environment, excels at multitasking, and has experience supporting property management operations and bookkeeping functions.
Responsibilities
- Provide administrative support to property managers and company leadership
- Answer and direct incoming phone calls using Google Voice
- Monitor and respond to emails in a professional and timely manner using Gmail
- Schedule meetings, inspections, and appointments using Google Calendar
- Maintain organized digital records in Google Drive
- Assist with homeowner and vendor communications
- Process invoices, payments, and accounts payable/receivable
- Assist with bookkeeping, bank reconciliations, and financial recordkeeping
- Prepare correspondence, notices, reports, and spreadsheets
- Enter and maintain owner, tenant, vendor, and property information
- Coordinate maintenance requests and follow up with vendors
- Assist with meeting preparation, document distribution, and general office operations
- Perform additional administrative duties as assigned
Qualifications
Required:
- Minimum 2 years of administrative experience
- Strong bookkeeping or accounting experience
- Excellent organizational skills with exceptional attention to detail
- Strong written and verbal communication skills
- Professional customer service skills
- Ability to prioritize multiple tasks in a fast-paced office
- Proficiency with Google Workspace, including:
- Gmail
- Google Calendar
- Google Drive
- Google Voice
- Google Docs and Sheets
- Proficiency in Microsoft Office
Preferred:
- Experience using AppFolio Property Management software
- Experience with other property management software (Buildium, Yardi, Condo Control, TOPS, or similar)
- Previous experience working for a property management company, HOA/Condominium association, or real estate office
- Basic understanding of accounts payable, accounts receivable, and financial reporting
What We’re Looking For
The ideal candidate is:
- Organized and dependable
- Detail-oriented and accurate
- Comfortable working independently while supporting a collaborative team
- Friendly and professional with homeowners, vendors, and board members
- A proactive problem-solver with a positive attitude
- Comfortable learning new technology and processes
Benefits
- Competitive salary based on experience
- Paid time off
- Paid holidays
- 401k Retirement plan
- Opportunities for professional growth and advancement
- Stable, full-time position with an established and growing company
Schedule
- Monday through Friday
- Full-Time 9am – 5pm
- In-Office
- Occasional evening meetings may be required to support board meetings.
Job Type: Part-time
Pay: $40,000.00 – $45,000.00 per year
Benefits:
- 401(k)
- Flexible schedule
- Paid time off
- Professional development assistance
- Retirement plan
Ability to Commute:
- Chicago, IL 60646 (Required)
Work Location: In person
Title: Bookkeeper/Administrative Assistant
Company: RedStar Property Partners
Location: Chicago
