Overview
Bookkeeper/Administrative Assistant Jobs in Hagerstown, MD at Medical Practice
Bookkeeper/Administrative Assistant
Busy, growing medical practice is seeking an experienced Bookkeeper/Administrative Assistant who is highly proficient with accounting software (QuickBooks & NetSuite). This person must be professional and familiar with the handling of confidential and sensitive financial information. Candidate also must be able to pass a background check.
The ideal candidate will be expected to perform the following functions:
Bookkeeping Responsibilities:
Enter daily deposits and process payments via remote banking system
Enter invoices and process/pay bills
General ledger maintenance/chart of accounts
Inventory and sales of small retail aspect of the practice in Quickbooks
Monthly financial reports for management
General journal entries into NetSuite
Monthly bank reconciliations in NetSuite
Monthly reconciliations with bank & practice mgmt. system
Other balance sheet account reconciliations
Petty cash control & reconciliations
General accounting research as needed
Maintain vendor files (and all accounting related files)
Communication with practice administrator, corporate office, & CPA
Miscellaneous reporting & special projects as needed
Payroll Responsibilities:
Bi-weekly payroll processing, reporting and updates
Maintain employee files & payroll related tasks
Review/process employee leave requests
Track employee leave balances & call outs
Maintain confidential HR Files & new hire packets
Benefits administration
401K contributions & reporting
Administrative Responsibilities:
Maintain office supply inventory & order as needed
Open/distribute mail
Make travel arrangements
Arrange corporate functions
Copying/distribution of medical records
Response to insurance audits
Maintain general office files
Assistance to Physicians
Assistance to Practice Administrator
Requirements and Qualifications:
2-3 Years general office experience
2-3 Years experience in bookkeeping
Excellent computer skills (Microsoft Word/Excel)
Excellent knowledge of QuickBooks Pro software
Excellent knowledge of NetSuite software
Good understanding of accounting in general
Professional presentation and conduct
Proper handling of confidential financial & personnel information
Responsible and self-managed
Excellent follow-up and tracking skills
Ability to research discrepancies independently
Detail oriented and thorough
Team player eager to take on new tasks
Job Type: Full-time
Pay: From $25.00 per hour
Work Location: In person
Title: Bookkeeper/Administrative Assistant
Company: Medical Practice
Location: Hagerstown, MD
