Overview
Board Governance Specialist Jobs in Toronto, Canada at Ontario Teachers’ Pension Plan
Board Governance Specialist
The opportunity
Reporting to the Assistant Corporate Secretary, the Board Governance Specialist will assist in managing the operations and administration of Board and Committee meetings, and board processes and programs, including Board Education, Board Effectiveness and Board Orientation. You will provide specialist governance support to the Board of Directors and Executive Leadership Team and be accountable for the administration of two or three board committees.
Who you’ll work with
You will collaborate with both internal and external stakeholders including Board Members and Executive Team.
What you’ll do
Board Administration
Develop and maintain annual work plans and prepare agendas, topic overviews, run sheets, minutes and action items for assigned committees
Post materials to Diligent ensuring document submissions received from contributors meet deadlines and process requirements
Support the Benefits Adjudication Committee hearing process, as required
Support Board Education;
Board Orientation; and Crisis Management programs
Maintain the Diligent Resource Centre to ensure latest approved documents are posted in a timely manner
Poll for dates for Special meetings and Education sessions while ensuring that appropriate notice periods are met
Board Effectiveness
Develop, maintain, and implement effective governance policies and practices
Arrange annual check-in meetings between Chair of the Board and Board members
Support Board effectiveness initiatives as outlined in the annual Board Effectiveness Review process
Board Member Experience
Assist in rollout of Board Member experience technology and enhancements
Monitor and triage Board Secretariat inbox and respond to enquiries from a variety of sources using judgement and tact
Respond to enquiries from board members, as required and maintain the utmost discretion and confidentiality
Represent the Office of the CEO
Represent the CEO Office in a highly professional manner with tact and diplomacy
Manage multiple tasks independently in a fast-paced environment, establishing priorities quickly and balancing competing priorities on an ongoing basis
Make decisions using sound business judgment
Communicate complex matters in a concise and simplified way
Co‑ordinate multiple tasks with a high level of initiative, ensuring deadlines are met
Recognize opportunities and/or issues and proactively exercise judgment
Attend Board meetings/Assist with logistics and liaise with IT in case of technology issues
Update and maintain Board Meeting Schedule
Draft resolutions for regular and special Board and Committee meetings
Maintain Board Governance Handbook and board administration policies and processes
Maintain updated versions of all Terms of Reference and manage board content on OTPP website (bios, terms of reference, committee appointments) to ensure latest approved documents are posted in a timely manner
What you’ll need
Undergraduate Degree or equivalent experience/education
Excellent written and oral communication, proofreading skills, coordination, planning and attention to detail
Strong technological skills in a variety of areas, including but not limited to Word, Excel, PowerPoint, Teams technology, iPad applications; database and application knowledge such as SharePoint and Diligent/Board portal software is an asset. Ability to assist in providing training and answering technical questions is strongly preferred
Ability to work with minimum supervision
Strong interpersonal and communication skills to develop relationships with internal and external contacts at all levels. Contacts include:
Board members, Executive Team, Senior Leaders; other OTPP staff at all levels;
Plan sponsors and assistants; other external contacts such as senior leaders at other pension plans and appellant representation (where applicable)
5+ years providing coordination/support at senior levels
Corporate governance experience; including minute taking
Ability to coordinate multiple tasks with a high level of initiative and work well with minimum direction ensuring deadlines are met. Recognize opportunities and/or issues and proactively exercise judgment
What we’re offering
Pay-for-performan…
Title: Board Governance Specialist
Company: Ontario Teachers’ Pension Plan
Location: Toronto, Canada
Category:
