Overview
Bilingual Front Desk Receptionist Jobs in Newark, NJ at Nan McKay & Associates
Company Overview
Nan McKay & Associates (NMA) has been a leader in performance improvement within the assisted housing industry for over 30 years. We provide comprehensive consulting, training, and technology solutions to public housing authorities and housing programs nationwide, supporting their efforts to deliver vital housing assistance to communities.
Overview
We are seeking a dynamic Bilingual Front Desk Receptionist to join our team! This energetic role is essential in creating a welcoming environment for visitors and clients while managing administrative tasks efficiently. If you thrive in a fast-paced setting, possess excellent communication skills in both English and another language, and enjoy supporting organizational operations, this opportunity is perfect for you!
Duties
- Greet visitors, clients, and staff with enthusiasm and professionalism, ensuring a positive first impression.
- Manage multi-line phone systems, directing calls accurately and courteously.
- Handle all front desk responsibilities including checking in visitors, scheduling appointments, and maintaining visitor logs.
- Perform clerical duties such as data entry, filing, proofreading, and managing correspondence.
- Utilize computer skills with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to support daily operations.
- Assist with calendar management and scheduling meetings for staff members.
- Support office management tasks including inventory control, basic bookkeeping with QuickBooks, and maintaining organized records.
Requirements
- Proven experience in front desk or receptionist roles within an office environment.
- Bilingual proficiency in English and Spanish; excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask effectively in a busy setting.
- Familiarity with multi-line phone systems and professional phone etiquette.
- Computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools.
- Previous clerical or administrative experience demonstrating attention to detail and accuracy.
- Knowledge of office management practices including filing systems, calendar management, and outlook.
- Excellent customer service skills with a friendly demeanor and positive attitude. Join us to be part of an organization dedicated to making a difference! This paid position offers the chance to develop your administrative skills while supporting vital community services. If you’re energetic, organized, bilingual, and ready to contribute your talents to a collaborative team environment — we want to hear from you!
Pay: $18.00 – $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Language:
- Spanish (Required)
Work Location: In person
Title: Bilingual Front Desk Receptionist
Company: Nan McKay & Associates
Location: Newark, NJ
