Bilingual Administrative Assistant

Bilingual Administrative Specialist

Compensation

$30-40/hr commensurate with experience

Benefits & Growth

• Opportunity to secure permanent employment in a rapidly growing, stable organization
• Visibility across executive leadership and integration into a collaborative, pet-friendly culture
• Direct support and exposure to high-level business and HR operations

Why This Opportunity Stands Out

• Immediate business-critical impact with authority to streamline and shape daily office operations
• Direct reporting to head of HR with high trust, autonomy, and visibility
• Opportunity for conversion to full-time employment in a dynamic, entrepreneurial growth environment
• Robust support from a diverse, inclusive, and team-first workplace

Key Responsibilities of the Bilingual Administrative Specialist

• Oversee and execute comprehensive office and facilities management for a 75-person site
• Manage complex calendar coordination and travel logistics for multiple executives
• Serve as the primary liaison in both English and Spanish for key staff, vendors, and facilities contacts
• Coordinate, plan, and attend company events, ensuring smooth logistics and high-quality employee experience
• Act as point of contact for all office supply orders, badge management, and ad hoc administrative needs

Qualifications

• Bilingual fluency in English and Spanish, with demonstrated use in a professional office setting

Proficiency in Microsoft Office Suite, Concur, and general office technologies

• Prior administrative experience in a role supporting executives or performing multi-functional office operations

Location

Great Neck, NY 11021

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