Overview
Bilingual Administrative Assistant Jobs in Arlington, VA at Growing Commercial Property Management Company
Position Overview:
The Property Administrator will provide first-class on-site property management services and support the Property Manager with day-to-day administrative and operational responsibilities, including light invoicing, data entry, work order coordination, office administration, and customer service. This role is highly detail-oriented and process-driven, requiring strong organizational skills and a proactive approach to supporting building operations and tenant needs.
Essential Duties & Responsibilities:
- Serve as a primary administrative point of contact for tenants and internal departments, responding to inquiries and coordinating resolutions in a timely and professional manner.
- Prepare and distribute Lease Administration forms including Lease Commencements, Lease Expirations, and Move-in/Move-out documentation with a focus on accuracy and recordkeeping.
- Coordinate and track building services such as Janitorial, Day Porter, Security, and Landscaping by maintaining schedules, service logs, and documentation rather than performing on-site oversight.
- Maintain organized Tenant and Vendor files, including hard copy records and digital filing within SharePoint and other networked systems.
- Answer and screen incoming calls, greet visitors, accept deliveries, maintain conference room schedules, and manage office supply orders.
- Provide administrative support for special events such as broker events, tenant events, and internal company functions.
- Receive work order requests via phone, email, or in person and enter requests into the web-based work order system; monitor and track completion for reporting purposes.
- Maintain accurate records for Purchase Orders, Service Contracts, and Certificates of Insurance.
- Support tenant relations primarily through administrative coordination and communication rather than routine physical visits.
- Assist the Property Manager and Accounting Department with financial reporting support, data entry, and budget tracking.
- Code and process invoices in a timely manner using the Accounts Payable Workflow System, ensuring accuracy and proper documentation.
- Assist with monthly Aging Reports and Accounts Receivable tracking and follow-up.
- Prepare tenant statements, ledgers, and charge documents with attention to detail and compliance.
- Order and track uniforms for engineering staff as needed.
- Perform other administrative and operational duties as assigned.
Qualifications:
- One to two years of administrative and/or property management–related experience with an emphasis on office support, coordination, and data entry.
- Minimum of high school diploma/GED equivalent.
- Experience in a commercial real estate, property management, or hospitality-related environment preferred.
- Must have a valid driver’s license with proof of insurance if driving is required for the position.
- Proficient in Microsoft Office (Outlook, Word, and Excel); experience with Yardi, Procure to Pay, and SharePoint is preferred but not required.
- Strong written and verbal communication skills with the ability to stay organized, proactive, and detail-oriented in a fast-paced environment.
#NOTGA
Job Type: Full-time
Pay: $45,256.00 – $57,102.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Vision insurance
Education:
- Bachelor’s (Preferred)
Experience:
- Administrative: 1 year (Preferred)
Language:
- Spanish (Required)
Ability to Commute:
- Arlington, VA 22240 (Preferred)
Work Location: In person
Title: Bilingual Administrative Assistant
Company: Growing Commercial Property Management Company
Location: Arlington, VA
