Overview
Bid Operations Coordinator Jobs in Greater London, UK at Sureserve
Location: Greater London
Sureserve is a trusted partner in delivering essential heating, energy savings, and compliance solutions to the social housing and public sectors, while prioritizing decarbonization, safety, and respect for customers, employees, and the environment. Established in 1988 and headquartered in Dartford, the company employs over 3,000 staff across 30+ offices throughout the UK. Sureserve is committed to offering innovative solutions and creating impactful opportunities for both clients and employees.
If you’re looking to join a dynamic team and contribute to meaningful projects, Sureserve provides a supportive and rewarding environment for career growth.
Purpose of the Role/Role Overview
:
Working together with the Group Bid Operations Manager, The Bid Operations Coordinator delivers high‑quality opportunity sourcing, triage, allocation, and operational coordination across the Group’s OpCo’s. The role proactively identifies opportunities across procurement portals (including Locarla/Oxygen Insights inputs), manages Group bid inboxes, sets up and maintains deals in Pipedrive CRM with complete and accurate data, and coordinates clarifications, deadline changes, and portal updates.
This position underpins the Group’s revenue engine by enabling entities to bid effectively while maintaining operational rigour, data cleanliness, and process efficiency.
General Duties/Key Responsibilities:
· Proactively source opportunities across procurement portals and pooling portals;identifydirect awards and pre‑procurement notices.
· Validate opportunities,determineapplicable entities (scope, geography, eligibility), prevent duplicates, andallocateto the correct
OpCo/owner.
· Set up opportunities in Pipedrive: create deals, upload tender packs, complete metadata/fields, trackresultsand scoring.
· Manage Group bid inboxes daily: triage tenders, direct awards, clarifications, and deadline changes; respond/escalate within SLA.
· Coordinate portal actions: registrations, profile maintenance, clarifications, extensions of time, and document downloads.
· Maintain compliance documentation on portals (insurances, accreditations, H&S) and support framework/DPS administration as required.
· Support weekly Bid Collaboration call prep and follow‑up actions; ensure allocations and decisions are communicated and recorded.
· Perform monthly governance checks on pipeline data; contribute to data hygiene andinsightsquality for Sales Operations.
- · Contribute to continuous improvement: processstandardisation, automation adoption, playbook/documentation creation, Sales Ops project support.
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Title: Bid Operations Coordinator
Company: Sureserve
Location: Greater London, UK
Category:
