Overview
Bi-Lingual (Spanish/English) Office Manager/Administrative Assistant Jobs in Peachtree Corners, GA at TRL Construction And Design
*** Bilingual – Perfect English and Spanish is a MUST
*** Quickbooks experience is a MUST
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include assisting in daily office needs and managing our company’s general administrative activities , client coordination, and project documentation for disaster recovery companies (water, fire, and mold). Act as the vital bridge between field technicians, project managers, insurance adjusters, and property owners to ensure smooth, profitable, and compliant job execution. . The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Job Coordination: Schedule field crews and subcontractors, dispatch technicians to emergency sites, and track project timelines from initial mitigation to full repair.
- Insurance Liaison: Communicate with insurance adjusters to facilitate claims, ensure proper loss documentation, and verify that paperwork meets strict industry guidelines.
- Client Service: Act as the primary point of contact for property owners, fielding status updates, addressing concerns, and explaining required paperwork.
- Billing & Accounting: Process accounts payable/receivable and assist with collections and invoicing.
- Documentation & Compliance: Maintain organized physical and digital records, log photos, and input data into industry-specific estimating software.
- Write and distribute email, correspondence memos, letters, and forms
- Assist in the preparation of regularly scheduled reports
- Maintain contact lists
- Submit and reconcile expense reports
- Provide general support to visitors
Skills
- Proven experience as an administrative assistant or office admin assistant
- Quickbooks knowledge
- Knowledge of office management systems and procedures
- Handle Insurance documentation
- Ensuring proper OSHA safety compliance files, equipment tracking logs, and certification records are up-to-date
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Financial Duties:
- Expense reports
- Processing payments
- Billing
- Purchasing
This Job Is:
- Open to applicants who do not have a college diploma
Work Remotely
- No – In Office Only
This Job Is Ideal for Someone Who Is:
- Dependable — more reliable than spontaneous
- People-oriented — enjoys interacting with people and working on group projects
- Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
- Achievement-oriented — enjoys taking on challenges, even if they might fail
- High stress tolerance — thrives in a high-pressure environment
Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service : 1 year (Required)
- data entry: 1 year (Required)
- QuickBooks: 2 years (Required)
Work Location: In person
Title: Bi-Lingual (Spanish/English) Office Manager/Administrative Assistant
Company: TRL Construction And Design
Location: Peachtree Corners, GA
