Overview
Associate Director of Student Accounts Jobs in Newton, USA at Merrimack College
Position Overview
Reporting to the Director of Student Accounts, the Associate Director of Student Accounts will support the mission of Student Financial Services by providing in-depth information and efficient, accurate, and timely services related to student accounts for a diverse and multicultural population of students, faculty, and staff of the College. This includes student billing, accounts receivable, student refunds, cashiering, health insurance, student taxation, veteran benefits, and third-party billing.
The role collaborates with the Director to ensure a seamless, efficient, and well-coordinated enrollment services experience, strengthen service delivery, improve operational workflows, identify opportunities for automation, and support the use of technology, including emerging AI‑enabled tools, to enhance student services and administrative processes. The position may include occasional evening and weekend availability, in person or remotely, during peak billing and enrollment periods.
Position
Responsibilities
- Work with front desk staff to ensure the accurate, efficient processing of student payments and other college income through proper cash management and compliance with college policies and procedures.
- Generate and issue annual 1098‑T and 1042‑S forms in compliance with federal regulations.
- Administer all billing, including third‑party (sponsored) billing of student accounts in an accurate and timely manner.
- Monitor student account aging reports, payment plans, payment due, student accounts, and collection with attention to detail and due diligence.
- Coordinate with third‑party vendors for all collection placements.
- Coordinate the processing of all student refunds in accordance with federal, state, and school policy.
- Work with the Financial Aid Director on posting and reconciling all financial aid funding.
- Work with outside vendors to provide mandatory health insurance coverage for all non‑insured 3/4‑time students.
- Supervise the receipt and deposit of all funds received by the College, including tuition, fees, room and board, Federal grants and other income.
- Collaborate with other university departments to routinely test and manage system integration for business processes.
- Keep up‑to‑date on federal rules and regulations that pertain to student finances such as cash management, form 1098‑T/1042‑S preparation, and collections.
- Work with the VA Certifying Official to ensure accurate reflection of voucher on student accounts, timely notification of book voucher eligibility to the bookstore and billing as needed.
- Update and maintain the tuition and fee waiver tables in the student information system for processing according to the Board of Trustees.
- Remain current in best practices specific to areas of responsibility and ensure compliance with all board policies, state regulations, and federal regulations. Recommend and implement policies and procedures related to all areas of responsibility.
- Provide periodic review and analysis for student accounts as needed to approve student refunds for payment, minimize overdue student balances, coordinate registration processes in collaboration with the offices of the Registrar, Admissions and Financial Aid. Anticipate communication needs and prepare communications for the web, catalog and schedule of courses.
- Support and implement new college initiatives that impact student billings, payments or student accounts.
- Identify, investigate and troubleshoot student, payment or other online system problems and coordinate with the campus IT department and/or external vendors for corrective action.
- Provide a centralized area for cash depositing for the campus. Responsible for the safeguarding of cash and check handling campus‑wide.
- Adhere to the Family Educational and Privacy Act (FERPA) while managing sensitive confidential information to diagnose and analyze the various facets of each student’s financial situation.
- Support appropriate exploration and use of AI‑enabled tools in student services and administrative processing, with an emphasis on efficiency, service quality, data stewardship, and responsible operational application.
Title: Associate Director of Student Accounts
Company: Merrimack College
Location: Newton, USA
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