Overview
Assistant to Vice President of Academics/Faculty Jobs in Centreville, MI at Glen Oaks Community College
General Summary:
Employees in this position, performing the full range of secretarial duties, function as secretaries coordinating office activities for non-clerical supervisors. They participate in and supervise the performance of a variety of clerical tasks, perform secretarial tasks, and participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, copier).
Duties and Responsibilities:
Examples performed by this position include:
- Serve as the public face of the Administration suite, notifying administrators of the arrival of their appointments or visitors, and providing directions to students/visitors that need assistance.
- Ensuring that all course syllabi for faculty are uploaded and maintained in Simple Syllabus.
- Send course master and syllabi copies to new faculty and, upon request, other constituents (i.e. other institutions, students, etc.).
- Ensure that faculty courses and office hours are posted on their GOCC Google Calendars.
- Schedule department meetings twice a year, type and distribute the minutes.
- Assists faculty in preparing class materials as needed to deliver quality instruction.
- Prepare and honor the confidentiality of instructional materials including tests and exams. Does not grade papers and/or tests. Does not proctor quizzes, tests, or exams for instructors.
- Implement academic procedures for the end of semester student class evaluations.
- Type and distribute the agendas and minutes for the Academic Committees.
- Create and maintain faculty mailboxes each semester.
- Distribute faculty mail/messages daily and receive college deliveries for the Administration Suite (AWing).
- Order, secure and provide instructional and/or special supplies for all faculty.
- Maintain contact with the College Bookstore and multiple textbook publishers to facilitate textbook selection by Faculty and ensure textbook adoptions get in the system.
- Order desk copies, teachers’ manuals, and electronic books.
- Respond to students needing assistance contacting or communicating with faculty.
- Track faculty professional development, student learning outcome plans and data submission, Learning Management System (LMS) course publishing, committee participation, etc.
- Assist with (LMS) logistics. Send out correspondence to students and faculty as needed at the start of each semester.
- Assist with the process of creating and filling student internship opportunities.
- Assist with the coordination of class field trips including but not limited to organizing travel logistics, field trip forms, etc.
- Assist with the SPOL software and faculty credentialing processes.
- Assist with the Booking software for room reservations, run classroom utilization reports, and post class schedules each semester for each classroom.
- Maintain the copiers in the A and F-Wings. Order supplies and service as needed.
- Assist in monitoring the class cancellation line and notify students of cancellations.
- Utilize Watermark or Mobile Text Alerts to send campus announcements.
- Assist with the coordination of Student Awards Ceremony, Graduation, Ready Set Go, and other Academic Department Events as needed.
- Other duties within the scope of this position as assigned by their supervisor.
Required Qualifications:
- Associate Degree in a related field.
- A comprehensive command of grammatical structure, sentence structure, spelling, punctuation and the ability to compose, in good form, various correspondences.
- Knowledge and skill in the operation of computers and other standard office machines and equipment.
- Demonstrated proficiency in Word, Excel, and PowerPoint.
Preferred Qualifications:
- Bachelor’s degree
- One (1) year experience in secretarial position.
How to Apply
Interested candidates must submit a cover letter with their current resume (references will be requested of finalists.)
Pay: From $16.40 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Education:
- Associate (Required)
Ability to Commute:
- Centreville, MI 49032 (Preferred)
Work Location: In person
Title: Assistant to Vice President of Academics/Faculty
Company: Glen Oaks Community College
Location: Centreville, MI
