Overview
Assistant/Executive – Administration & Personnel Jobs in Petaling Jaya, Selangor, Malaysia at Expeditors
Title: Assistant/Executive – Administration & Personnel
Company: Expeditors
Location: Petaling Jaya, Selangor, Malaysia
Company Description
As a Fortune 500 company, Expeditors employs more than 18,000 trained professionals in a worldwide network of over 340 locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our services include the consolidation and forwarding of air or ocean freight, customs brokerage, vendor consolidation, cargo insurance, time-definite transportation, order management, warehousing, distribution and customized logistics solutions. Expeditors is headquartered in Seattle, Washington.
Our Mission
We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within – more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs – they're chances to grow, do what you love and build a career with us!
Job Description
To manage and execute office administration, facilities Maintenance and procurement activities. The role also provides cross‑functional support for reception, travel administration, and invoice processing to ensure uninterrupted administrative and personnel services.
Responsibilities and duties include, but are not limited to, the following:
- Manage day‑to‑day office administration and facilities operations
- Coordinate maintenance, repairs, cleaning, pest control, and equipment servicing
- Liaise with landlords, building management, and service providers
- Monitor office safety, housekeeping, and workspace readiness
- Manage sourcing, ordering, and replenishment of office supplies and services
- Coordinate procurement documentation, invoice follow‑ups and expense administration
- Maintain vendor records, contracts, and asset registers
- Track and coordinate renewal of office licenses, permits, and subscriptions
- Maintain accurate administrative and compliance documentation
- Provide backup support for Admin and Personnel operations during absences or peak workload
- Support reception duties, travel administration, and invoice processing when the Receptionist is unavailable
- Assist with coordinating interviews, onboarding and offboarding as and when required
- To ensure a safe, efficient and well‑maintained workplace
Qualifications
- Diploma / Bachelor’s Degree in Business Administration or related field
- Minimum 2 years of administration, facilities, or procurement experience
- Strong coordination, negotiation, vendor management and follow‑up skills
- Organized, practical, and solution‑oriented
Additional Information
Expeditors offers excellent benefits:
- Group Medical Insurance
- Employee Stock Purchase Plan
- Training and Personnel Development Program
