Overview
Assistant-Administrative Senior Jobs in Indianapolis at Indiana University Health
Assistant-Administrative Senior
Job Description
Overview
Schedule: Monday–Friday, 8:00 a.m. – 4:30 p.m.
This will be a Hybrid role with the expectation of working in the office 3 days per week.
Location: Neuroscience Center
Role Overview
This is a highly visible, executive-level administrative role supporting the Department Chair and two additional senior leaders. The position requires a high degree of professionalism, discretion, and the ability to manage complex priorities in a fast‑paced environment with minimal supervision.
Skills for Success
- Advanced proficiency in Microsoft Office and Outlook
- Exceptional attention to detail and organizational skills
- Strong ability to remain calm and effective in high‑pressure or challenging situations
- Excellent communication and interpersonal skills
Key Responsibilities
- Manage recruitment activities and coordination
- Oversee and maintain the Chair’s calendar, including complex scheduling
- Support department events and meeting planning
- Organize and facilitate department meetings
- Provide comprehensive administrative support to three senior leaders
Position Summary
Provides high-level administrative and technical support to departmental leaders and teams across IU Health. Operates with minimal supervision and is responsible for managing complex workflows and supporting departmental or enterprise-level initiatives, including coordination, tracking, and reporting across multiple stakeholders.
Mentors junior and intermediate administrative staff, including onboarding and training. Assists with the preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders. Serves as a liaison between leadership, staff, and external partners to ensure timely communication and follow-up.
Requirements
- High School Diploma or GED required
- 4–6 years of relevant administrative experience in a healthcare or complex organizational environment
- Demonstrated experience supporting senior leaders and handling sensitive and confidential information
- Experience working in a matrixed organization or highly complex work environment preferred
- Advanced proficiency in Microsoft Office, including Word, PowerPoint, and Excel
- Proficiency with electronic medical records (EMR) systems and medical terminology for clinically focused roles
We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.
Title: Assistant-Administrative Senior
Company: Indiana University Health
Location: Indianapolis
