Overview
Assistant Jobs in Dubai, United Arab Emirates at Synolon Systems
Title: Assistant
Company: Synolon Systems
Location: Dubai, United Arab Emirates
Location: Full-Time | Dubai Office
About Robot24.com
Robot24.com is building the world's leading global robotics news platform.
Our mission is to make robotics one of the most visible, talked about, and widely followed industries through real reporting, international events, original video content, and global media coverage.
As our team expands internationally, we are looking for a highly organized and proactive Executive Assistant – Travel & Operations Coordinator to manage global travel, event logistics, and executive scheduling across multiple countries and time zones.
The Role
This is a fast-paced coordination role supporting leadership and international operations.
You will be responsible for organizing travel, securing event access, managing bookings, and ensuring every trip is planned efficiently from start to finish. You will coordinate with airlines, hotels, conference organizers, embassies (when required), and internal teams to keep travel running smoothly.
This role requires exceptional attention to detail, excellent communication skills, and the ability to manage multiple priorities simultaneously.
Key Responsibilities
Plan and book international and domestic flights
Arrange hotel accommodations and transportation
Purchase and manage event registrations, media passes, conference tickets, and exhibition access
Coordinate complete travel itineraries for executives and team members
Monitor travel schedules and adjust bookings when plans change
Coordinate airport transfers, local transportation, and logistics
Ensure all travel documentation and confirmations are organized and readily available
Research the most efficient travel routes and cost-effective booking options
Communicate with airlines, hotels, event organizers, and travel providers worldwide
Coordinate travel across multiple countries and time zones
Maintain detailed travel calendars and booking records
Assist with visa documentation and travel requirements when necessary
Handle urgent travel changes, cancellations, and last-minute requests
Support executive scheduling and administrative coordination as required
What We're Looking For
Excellent organizational and planning skills
Strong attention to detail with a high level of accuracy
Ability to manage multiple travel arrangements simultaneously
Comfortable working with international teams across different time zones
Excellent written and spoken English
Strong communication and relationship management skills
Ability to work independently with minimal supervision
Calm under pressure and able to solve problems quickly
Highly reliable, proactive, and resourceful
Strong time management and prioritization skills
Preferred Experience
2+ years of experience as an Executive Assistant, Administrative Assistant, Travel Coordinator, or Operations Coordinator
Experience booking international travel and managing complex itineraries
Experience coordinating business travel for executives or teams
Familiarity with online travel booking platforms and reservation systems
Experience supporting international business operations is an advantage
What Success Looks Like
Travel is booked accurately and efficiently with minimal supervision
Executives and team members receive complete, well-organized itineraries
Event registrations and media passes are secured well in advance
Travel disruptions are resolved quickly and professionally
Multiple international trips are coordinated simultaneously without errors
Leadership can focus on business priorities knowing all travel logistics are handled seamlessly
This is an ideal opportunity for someone who thrives on organization, enjoys coordinating international travel, and can confidently support a fast-moving global business operating across multiple countries and time zones.
Fluent in English
Available to join immediately
