Assessor – Clerk Recorder Technician Trainee/I/II- Palm Desert

Overview

Assessor – Clerk Recorder Technician Trainee/I/II- Palm Desert Jobs in Riverside County, CA at County of Riverside

Title: Assessor – Clerk Recorder Technician Trainee/I/II- Palm Desert

Company: County of Riverside

Location: Riverside County, CA

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.

About The Position

The Riverside County Assessor-County Clerk-Recorder's (ACR) Office seeks to fill multiple Assessor- County Clerk- Recorder Technician Trainee/l/ll positions in the Desert. Current position is located in Palm Desert.

The selected candidates will process marriage licenses, perform civil ceremonies, and handle fictitious business name filings, including abandonments and withdrawals. Incumbents will register notaries, legal document assistants (LDAs), unlawful detainer assistants (UDAs), process servers, and professional photocopiers. Additionally, they will issue vital records such as birth, marriage, and death certificates; provide certified copies of recorded documents; and review and record legal documents related to real property. ACR Technicians will also answer phone calls, respond to basic assessor-related inquiries, and provide information to the public. Other related duties may be assigned as needed.

The most competitive candidate will possess strong proficiency in the Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. Candidates should also have experience working with Eagle Recorder, Aumentum, and Tyler software programs, demonstrating the ability to efficiently manage records, data, and administrative processes in a professional environment.

The level at which the position will be filled is at the discretion of the department.

Salary Range

Assessor-Clerk-Recorder Technician Trainee – $19.7095 -$25.9503 Hourly

Assessor-Clerk-Recorder Technician I – $24.4237 $32.0633 Hourly

Assessor-Clerk-Recorder Technician II – $25.9110 $34.0584 Hourly

Meet the Team!

The Assessor-County Clerk-Recorder (ACR) has a staff of over 375 employees located in offices throughout Riverside County. The Assessor is responsible for locating, identifying, and valuing all taxable property in Riverside County. The Recorder is responsible for providing the public with constructive notice of private acts and for creating and maintaining custody of permanent records for all documents filed and recorded in Riverside County. The County Clerk services range from issuing marriage licenses and performing marriage ceremonies to accepting filings of fictitious business name statements. The Records Management Archives Program (RMAP) unit provides professional records management services, and the Archives Program provides public access to the history of Riverside County.

Examples Of Essential Duties

ASSESSOR-CLERK-RECORDER TECHNICIAN TRAINEE

Examples of Essential Duties (may include but not limited to)

• In a learning capacity, retrieve, research, prepare, and/or provide certified copies of legal documents, Official Records, and Vital Records; assist and instruct the public in self-service research of Official Records of property ownership, deeds, liens, etc., via microfiche and archives; prepare copies of papers, maps, and documents; under supervision, calculate and collect fees.
• Assist with issuing applications for Marriage Licenses and perform civil marriage ceremonies.
• Assist with accepting, reviewing, and processing filing Fictitious Business Name Statements, Abandonments, Dissolutions of Partnership, Withdrawals of Partnership, and Proof of Publications.
• Review, verify, and accept legal documentation, and/or prepare supporting documents for certifying Notary Publics, Humane Officers, Registration of Process Servers, Official Photocopiers, Unlawful Detainer Assistants, Powers of Attorney, and others; administer oaths and executes certifications; collects appropriate fees and submits to government agencies for final processing.
• Assist with researching and updating property assessment records; gather information from property owners, contractors, and other sources; check property statements, boat and aircraft declarations, and forms, records, and other assessment materials for accuracy, completion, and conformance with established procedures.
• Assist with preparing, computing, and entering changes to the tax roll.
• Perform a variety of clerical tasks including sorting, processing, and filing documents and records; may input roll corrections for review; may update and send out information on property tax audits; assist with preparing audit roll corrections for review.
• Under close supervision, update property characteristics and attributes; pick-up plans, permits, and other documents; sort and organize information for the appraisal process.
• Assist the public and other governmental agencies by phone, in person and in writing by answering routine inquiries on property tax assessments, appraisal procedures, recording laws, County Clerk functions, and fees.
• Review and scan Official Records, Vital Records, maps, and other recordable documents for archival purposes.
• Make arithmetical calculations and verify totals; check arithmetical accuracy of claims, warrants, vouchers, or deposits; post transactions and collect receipts for monies; post cash receipts.

ASSESSOR-CLERK-RECORDER TECHNICIAN I

Examples of Essential Duties (may include but not limited to)

• Under minimal instruction, retrieve, research, prepare, and/or provide certified copies of legal documents, Official Records, and Vital Records; assist, direct, and instruct the public in self-service research of Official Records of property ownership, deeds, liens, etc., via microfiche and archives; prepare copies of papers, maps, and documents; calculate and collect fees.
• Assist with issuing applications for Marriage Licenses and perform civil marriage ceremonies; accept, review, and process Fictitious Business Name Statements, Abandonments, Dissolutions of Partnership, Withdrawals of Partnership, and Proof of Publications.
• Assist with reviewing, verifying, and accepting legal documentation, and/or preparing supporting documents for certifying Notary Publics, Humane Officers, Registration of Process Servers, Official Photocopiers, Unlawful Detainer Assistants, Powers of Attorney, and others; administer oaths and execute certifications; collect appropriate fees and submit to government agencies for final processing.
• Read and interpret Revenue and Taxation Code pertaining to Change in Ownership; identify property/assessment; update ownership information and mail to address on assessment records; apply and process exclusions and exemptions when applicable.
• Assist with preparing, computing, and entering changes to the tax roll.
• Perform a variety of clerical tasks, including sorting, processing, and filing of documents and records; may input roll corrections for review; may update and send out information on property tax audits; assist with preparing audit roll corrections for review.
• Under close supervision, update property characteristics and attributes.
• Assist the public and other governmental agencies by phone, in person and in writing by answering routine inquiries on property tax assessments, appraisal procedures, recording laws, County Clerk functions, fees, and current laws affecting the operations of the ACR.
• Review and scan Official Records, Vital Records, maps, and other recordable documents for archival purposes.
• Make arithmetical calculations and verify totals; check arithmetical accuracy of claims, warrants, vouchers, or deposits; post transactions and collect receipts for monies; post cash receipts.

ASSESSOR-CLERK-RECORDER TECHNICIAN II

Examples of Essential Duties (may include but not limited to)

• Upon request from the public and other government agencies, retrieve, research, prepare, and/or provide certified copies of legal documents, Official Records, and Vital Records; assist, and instruct the public in self-service research of Official Records of property ownership, deeds, liens, etc., via microfiche and archives; prepare copies of papers, maps, and documents; calculate and collect fees.
• Issue applications for Marriage Licenses and perform civil marriage ceremonies.
• Accept, review, and process Fictitious Business Name Statements, Abandonments, Dissolutions of Partnership, Withdrawals of Partnership, and Proof of Publications.
• Review, verify, and accept legal documentation, and/or prepare support documents for certifying Notary Publics, Humane Officers, Registration of Process Servers, Official Photocopiers, Unlawful Detainer Assistants, Powers of Attorney, and others; administer oath and execute certification; collect appropriate fees and submit to government agencies for final processing.
• Identify, classify, and examine complex documents for legal acceptability and certification of Riverside County; ensure proper notarization or acknowledgement for recordation as prescribed by law; research and apply state codes and procedures to resolve questions of recordability and interpretation; compute and accept payment of proper fees and transfer taxes.
• Research and update property assessment records; gather information from property owners, contractors, and other sources; check property statements, boat and aircraft declarations, and forms, records, and other assessment materials for accuracy, completion, and conformance with established procedures.
• Prepare, compute, and enter changes to the tax roll; perform a variety of complex clerical tasks in connection with the sorting, processing, and filing of documents and records.
• Read and interpret Revenue and Taxation Code pertaining to Change in Ownership; identify property/assessment by reading and interpreting complex legal descriptions; update ownership information and mail to address on assessment records; apply and process exclusions and exemptions when applicable.
• Abstract statistical information for classifying data (names, grantor/grantee, contractor, document type, document number, date filed, and fees) and verify previously entered classification information for accuracy and completeness.
• Prepare, read, and scan Official Records, Vital Records, maps, and other recordable documents for archival purposes and statistical reports.
• May field check properties to observe actual use; document characteristics and attributes and update as needed; recommend quality class and obtain measures, dimensions and square footage as needed.
• Prepare data for minor construction which may include interior remodeling and additions, pool, patio, covers, and enclosures for valuation by an appraiser; prepare state costs for new constructions for review and approval.
• Perform field canvassing and inspections in order to identify new businesses, changes in business assessments, and record property characteristics.
• Assist the public and other governmental agencies by phone, in person and in writing by answering complex inquiries on property tax assessments, appraisal procedures, recording laws, County Clerk functions, fees, and current laws affecting the operations of the ACR.
• Make arithmetical calculations and verify totals; check arithmetical accuracy of claims, warrants, vouchers, or deposits; post transactions and collect receipts for monies; post cash receipts; prepare cash drawer for daily change and balance cash drawer.

Minimum Qualifications

ASSESSOR-CLERK-RECORDER-TECHNICIAN-TRAINEE

($40,996- $53,977 Annually)

Experience: One year of clerical experience in a field related to the major functions of the County of Riverside's ACR. (Completion of 30 semester or 45 quarter units from an accredited college or university may substitute for the required full-time experience.)

Knowledge of: Modern office practices and procedures including filing and operating standard office equipment; basic arithmetic; proper telephone and reception techniques.

Ability to: Learn to review, understand, apply, and how to explain laws, regulations, and policies governing legal documents; learn to read and interpret maps, titles, property descriptions, assessment records, and related documents; perform basic arithmetical calculations; deal tactfully and courteously with the public; provide information and respond to questions from the public and establish and maintain effective working relationships with the public and other staff members; attain and meet departmental production standards by the conclusion of the probationary period.

ASSESSOR-CLERK-RECORDER TECHNICIAN I

($50,801- $66,692 Annually)

OPTION I

Experience: One year as an ACR Technician Trainee with the County of Riverside.

OPTION II

Experience: Two years of clerical experience in a field related to the major functions of the County of Riverside's ACR Office. (Completion of 30 semester or 45 quarter units from an accredited college or university may substitute for one year of the required full-time experience.)

ALL OPTIONS

Knowledge of: The types and formats of recordable documents affecting title to property; legal document procedures and processes; property assessment factors and procedures; modern office practices and procedures; basic arithmetic.

Ability to: Review, understand, apply, and explain laws, regulations, and policies governing legal documents; read and interpret maps, titles, property descriptions, assessment records, and related documents; perform basic arithmetical calculations; deal tactfully and courteously with the public; provide information and respond to questions from the public and establish and maintain effective working relationships with the public and other staff members; meet departmental production standards.

ASSESSOR-CLERK-RECORDER TECHNICIAN II

($53,895 -$70,841 Annually)

OPTION I

Experience: One year as a County of Riverside ACR Technician I.

OPTION II

Experience: Two years of performing duties equivalent to that of a County of Riverside ACR Technician I. (Completion of 30 semester or 45 quarter units from an accredited college or university may substitute for one year of the required full-time experience.)

ALL OPTIONS

Knowledge of: The types and formats of recordable documents affecting title to property; legal document procedures and processes; property assessment factors and procedures; modern office practices and procedures including filing and operating standard office equipment; basic arithmetic.

Ability to: Review, understand, apply, and explain laws, regulations, and policies governing legal documents; read and interpret maps, titles, property descriptions, assessment records, and related documents; perform basic arithmetical calculations; deal tactfully and courteously with the public; provide information and respond to questions from the public and establish and maintain effective working relationships with the public and other staff members; meet departmental production standards.

SUPPLEMENTAL INFORMATION

Recruitment Notice: As a condition of employment with the Assessor-County Clerk-Recorder (ACR) Department, employees are prohibited from engaging in any real estate, appraisal, auditing, or notarial activities related to property located within the State of California, outside the scope of their official duties. This includes acting as a real estate agent or broker, performing appraisals or audits for compensation or otherwise, and notarizing documents in a private capacity. The use of any professional license (e.g., broker, salesperson, notary public) in connection with California property is not permitted while employed by ACR.

Application Status

How to confirm your application was received or check on the status of your application, log-in to www.GovernmentJobs.com , click on your name in the upper right corner, and click on “Applications & Status.”

For questions regarding this recruitment

Please contact Bianca Galaviz at (951)955-4638 or [email protected] . Please allow 1-2 business days for a response to general inquiries.

________________________________________________________________________________________

APPLICATION INFORMATION

Veteran's Preference

The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service-related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here: https://rivcocob.org/board-policies

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Proof of Education

If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Work Authorization Requirement

Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment

All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information

Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at [email protected] or toll-free 1-855-524-5627.