Overview
Administrator & Department Assistant – Prints Department Jobs in Battersea, England, United Kingdom at Forum Auctions
Title: Administrator & Department Assistant – Prints Department
Company: Forum Auctions
Location: Battersea, England, United Kingdom
About Forum Auctions
Forum Auctions is a leading specialist auction house based in London, handling rare books, manuscripts, prints, maps and works on paper from the fifteenth century to the present day.
Our Prints Department works with a broad range of material, from Old Master prints to Modern and Contemporary editions, serving collectors, institutions and private clients worldwide.
We are seeking a highly organised and enthusiastic Administrator & Department Assistant to join our Prints Department. This is an excellent opportunity for a junior candidate or recent graduate looking to build a career within the art market or auction industry, or a candidate who thrives and enjoys an administrative position.
The successful candidate will provide day-to-day administrative and operational support to the department and will play a key role in ensuring the smooth running of auctions and client services.
Key Responsibilities
Department Administration
• Act as the primary administrator for the Prints Department.
• Maintain accurate records within the company database, including vendor, buyer and consignment
information.
• Prepare and process consignment paperwork, auction documentation and client correspondence.
• Ensure signed consignment receipts and Terms & Conditions are received prior to auction.
• Collect and maintain Know Your Client (KYC) documentation in accordance with Anti-Money
Laundering regulations.
• Assist with invoicing, charges and general departmental record keeping.
Client Liaison
• Serve as a point of contact for buyers and sellers via telephone, email and in person.
• Respond to client enquiries professionally and efficiently.
• Send condition reports and additional information to clients upon request.
• Liaise with agents, shippers and external service providers regarding collections and deliveries.
Auction & Operational Support
• Organise and track auction lots before and after sale to ensure accurate location management.
• Coordinate the movement of property to and from photography and storage areas.
• Assist with setting up auction viewings and exhibitions.
• Support clients during viewing periods and auction days.
• Participate in auction-day administration and departmental duties as required.
Cataloguing & Research Support
• Assist specialists with researching and cataloguing prints for auction where required.
• Help prepare basic condition reports where required.
• Ensure lots are photographed and ready for publication within agreed deadlines.
Essential Skills & Qualities
• Excellent organisational and administrative skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.• Confident using Microsoft Office and database systems.
• Ability to prioritise tasks and work effectively under pressure.
• Professional and client-focused approach.
• A proactive attitude and willingness to support a small team.
Physical Requirements
• This role involves daily manual handling, including moving framed prints and auction property
between storage, photography and viewing areas.
• Candidates should be comfortable undertaking physical tasks safely and regularly as part of their day-to-day responsibilities.
Desirable
• Previous administrative or customer service experience.
• Knowledge of prints, editions or works on paper is beneficial but not essential.
This is a full-time role based in the auction house in Battersea, London.
- To apply please send CV and cover letter to Vicki Wonfor [email protected]
