Overview
Administrator Assistant Jobs in Calgary, Canada at Thermon
At Thermon, we’re looking for an Administrative Assistant who will serve as the welcoming face of our Calgary office and play a key role in supporting our team, visitors, customers, and vendors. This is an excellent opportunity for someone who enjoys variety in their day, values collaboration, and wants to make a meaningful impact within a supportive and team-oriented environment.
What You’ll Do Office Administration
- Act as the first point of contact for visitors, customers, and employees, creating a professional and welcoming experience
- Answer and direct incoming calls across Thermon locations
- Manage front desk and reception responsibilities
- Process incoming and outgoing mail and courier shipments
- Assist with phone system administration and programming as needed
- Train and support team members providing reception coverage
- Provide general administrative support to ensure smooth day-to-day operations
- Take on additional projects and responsibilities as needed
Accounting Support
- Maintain the incoming cheque log and prepare daily deposits
- Code and enter accounts payable invoices into Dynamics AX2012 for processing
- Review vendor statements and reconcile outstanding invoices
- Respond to vendor inquiries in a timely and professional manner
- Support the accounting team with administrative and financial tasks as required
What Makes You Successful
You are someone who enjoys staying organized, managing multiple priorities, and supporting a wide variety of people. You’re proactive, detail-oriented, and take pride in delivering excellent service.
You’ll Bring
- Exceptional communication and interpersonal skills
- A positive, professional, and customer-focused approach
- Strong organizational skills with the ability to prioritize and manage multiple tasks
- Attention to detail and a commitment to accuracy
- The ability to work independently while collaborating effectively with teammates
- A high level of professionalism, discretion, and confidentiality
Qualifications
- Minimum 2 years of administrative or receptionist experience in a fast-paced office environment
- Minimum 2 years of accounts payable experience
- Experience working with multi-line phone systems
- High school diploma or GED required; post-secondary education or relevant certifications are considered an asset
- Experience with Dynamics AX2012 or a similar ERP system
- Strong Microsoft Excel skills
Why Join Thermon?
- Be part of a collaborative and supportive team environment
- Play a visible and valued role within the organization
- Enjoy a diverse position that combines administration, customer service, and accounting responsibilities
- Contribute to a company that values professionalism, teamwork, and continuous improvement
- Build your skills and grow your career with an industry leader
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Title: Administrator Assistant
Company: Thermon
Location: Calgary, Canada
Category:
