Overview
Administrative Support Coordinator II Jobs in Fullerton, USA at The California State University
Job Title
Job no: 557799
Work type: Staff
Location: Fullerton
Categories: Unit 7 – CSUEU – Clerical and Administrative Support Services, Administrative, Probationary, Full Time
Auto Req. : 557799
Salary Range: (Hiring range depending on qualifications, not anticipated to exceed $4,367 – $4,867 per month)
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Department
The Academic Senate is the official representative legislative body of the university and speaks on behalf of the university community on matters within its purview. The purpose of the Senate is to recommend policy on curriculum, academic standards, criteria and standards for the selection, retention and tenure of faculty members and other matters that affect faculty and students. We seek an exceptional individual to join our team as the Administrative Support Coordinator II.
The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.
Duties and Responsibilities
The Administrative Support Coordinator II serves as a central resource for the Academic Senate office, providing comprehensive clerical and administrative support to the Academic Senate Chair, Administrative Analyst/Specialist, and supervisor. Drawing on detailed knowledge of Academic Senate policies, this role independently manages day‑to‑day office operations, recommends procedural improvements, and assists with the interpretation and application of policies. A significant portion of this role involves supporting the full range of Academic Senate committees — Standing, General, Ad‑Hoc, and Search — including providing confidential assistance to committee chairs as needed.
The Administrative Support Coordinator II oversees Senate elections from start to finish, maintaining and updating constituency lists, collaborating with the election chair, and tracking term lengths and end dates for all Senate and committee members. A voter eligibility database for campus wide elections is also maintained and monitored on an ongoing basis.
On the financial side, the Administrative Support Coordinator II works closely with the Administrative Analyst/Specialist to monitor budget expenditures, maintain all accounts, and manage office purchasing through campus wide systems and established processes. This position also coordinates several distinguished faculty recognition programs, including the Faculty Leadership in Collegial Governance Award, Carol Barnes Excellence in Teaching Award, Outstanding Professor Award, L. Donald Shields Excellence in Scholarship and Creativity Award, and Outstanding Lecturer Award, among others.
Additional responsibilities include coordinating publication of the Senate Forum in partnership with the Forum Editor, maintaining and updating the Academic Senate website, and supporting office events. Other duties may be assigned as needed.
Essential Qualifications
High School diploma or the equivalent and three years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full‑time college education may be substituted for the required experience on a year for year basis. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling.
Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make…
Title: Administrative Support Coordinator II
Company: The California State University
Location: Fullerton, USA
Category:
