Overview
Administrative Secretary Jobs in Vancouver, Canada at Vancouver Coastal Health
JOB SUMMARY
Within the context of a client and family centered care model and in accordance with established vision and values of the organization, works as part of an interdisciplinary team to provide administrative and secretarial program support. Coordinates the workflow of assigned area. Types a variety of technical and non-technical material, correspondence, reports and presentations utilizing word processing, spreadsheet and presentation software.
Answers telephone and greets visitors, responding to general inquiries. Screens, prioritizes and redirects incoming and outgoing letter and electronic mail. Maintains calendars for team members, scheduling appointments and arranging meetings. Attends meetings to take minutes, types and distributes agendas and minutes, and follows up on action items. Creates various weekly lists/schedules and maintains timekeeping records for designated staff. Compiles and maintains a variety of statistical information for analysis and generates reports.
Sets up and maintains filing systems.
QUALIFICATIONS
Education & Experience: Grade 12, graduation from a recognized secretarial program, plus three years’ recent related experience or an equivalent combination of education, training and experience.
Knowledge & Abilities:
- Ability to type 45 words per minute.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize work.
- Ability to operate related equipment.
- Physical ability to carry out the duties of the position.
The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes.
Successful applicants may be required to complete a Criminal Records Review Check.
EEO Statement
We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity‑deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.
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Title: Administrative Secretary
Company: Vancouver Coastal Health
Location: Vancouver, Canada
Category:
