Overview
Administrative Project Support Specialist. Jobs in Long Beach, CA at MARRS Services, Inc.
We are a civil engineering and construction management firm supporting major public works projects throughout Southern California. We are currently seeking an Administrative Support Specialist to join our team, providing support to large municipal Construction and Engineering projects.
Position Overview
We are looking for a detail-oriented and organized Administrative Support Specialist to provide general administrative and project controls support to the Engineering Bureau of a major Southern California port authority. The position is Primarily Remote, with occasional in-office visits to the client’s Long Beach location as needed.
Key Responsibilities
- Prepare and process work authorizations, amendments, and invoices in the Engineering Bureau’s project management system (Unifier).
- Prepare and process invoices, requisitions, and change orders in the financial system (Munis).
- Identify, research, and resolve discrepancies in financial transactions.
- Verify, categorize, post, analyze, and reconcile revenue and expenditures to proper accounts.
- Provide general project controls systems support, including testing updates and changes to new business processes and reports.
- Assist Project Controls Division staff in developing practice guides and operating procedures for scheduling, cost control, estimating, project management, document control, and reporting.
- Develop and produce analysis and reports.
- Provide technical communication and graphics support, including PowerPoint presentations, project reports, and other methods of communication.
- Prepare meeting agendas and minutes.
- Perform other duties as assigned.
Qualifications
- Experience in administrative support, project controls, or a related field, preferably within a public agency or engineering environment.
- Familiarity with project management or financial systems such as Unifier and/or Munis is a plus.
- Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
- Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Ability to work independently in a remote environment while maintaining a high level of productivity and professionalism.
- Associate’s degree or higher in Business Administration, Accounting, Finance, Engineering Technology, or a related field preferred.
Work Environment
- Primarily remote with occasional required on-site visits to the client’s Engineering Bureau in the Long Beach, CA area.
- Client-provided laptop furnished for access to necessary systems.
- Collaborative team environment working alongside project controls professionals.
MARRS Services, Inc., is an equal opportunity employer.
Job Type: Full-time
Pay: $42.00 – $48.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Long Beach, CA 90802
Title: Administrative Project Support Specialist.
Company: MARRS Services, Inc.
Location: Long Beach, CA
