Overview
Administrative, Operations & Project Coordination Assistant Jobs in North Charleston at Pioneer Electric, Heating & Air LLC
Job Overview
We are seeking a dynamic, highly organized Administrative, Operations & Project Coordination Assistant with construction project management experience to join our team. This role is essential in supporting daily office operations while coordinating construction-related projects from planning through execution. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and brings a proactive, solutions-oriented mindset. This position offers the opportunity to play a key role in operational efficiency while contributing directly to the success of construction projects.
Key Responsibilities
- Serve as the first point of contact by managing front desk operations, greeting visitors, and handling multi-line phone systems with professionalism and excellent customer service.
- Oversee office management tasks including filing, data entry, document preparation, and maintaining organized digital and physical records using Google Workspace and Microsoft Office.
- Support construction project coordination by managing calendars, scheduling meetings, preparing project agendas, tracking timelines, and monitoring project milestones.
- Assist with project documentation including contracts, permits, change orders, and compliance paperwork specific to construction projects.
- Coordinate communication between project managers, contractors, vendors, and clients to ensure alignment and timely project execution.
- Handle basic bookkeeping and basic financial tasks such as invoicing, expense tracking, and record-keeping our software.
- Provide clerical and administrative support including correspondence, reporting, and workflow organization to enhance operational efficiency.
- Deliver exceptional customer support by managing inquiries, scheduling appointments, and ensuring a positive client experience.
- Assist with special projects and process improvements, demonstrating flexibility and initiative in both administrative and construction operations.
Qualifications
- Proven experience in administrative, office management, or operations roles within the construction industry.
- Demonstrated experience supporting or coordinating construction project management activities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Experience with QuickBooks or similar accounting software preferred.
- Strong understanding of construction documentation, timelines, and coordination processes.
- Excellent phone etiquette and experience managing multi-line phone systems.
- Strong organizational, multitasking, and time management skills with high attention to detail.
- Ability to communicate effectively with contractors, vendors, clients, and internal teams.
- Strong typing, proofreading, and data entry skills.
- Bilingual skills are a plus.
- Prior experience as a receptionist, administrative assistant, or project coordinator in construction is highly preferred.
Pay: $18.50 – $21.00 per hour
Benefits:
- Employee discount
- Paid time off
Work Location: In person
Title: Administrative, Operations & Project Coordination Assistant
Company: Pioneer Electric, Heating & Air LLC
Location: North Charleston
