Overview
Administrative Office Coordinator Jobs in Austin, TX at Texas Reachout Ministries
About TROM
Texas Reach Out Ministries (TROM) is a Christ-centered 501(c)(3) nonprofit organization that provides transitional housing, discipleship, mentorship, and reentry support services for formerly incarcerated men and women.
For more than 20 years, TROM has helped individuals rebuild their lives through accountability, structure, faith, community, and practical support. Our mission is centered around restoration, breaking generational cycles, and helping men and women successfully transition back into society while growing spiritually, emotionally, and professionally.
We are currently seeking a highly organized, dependable, and mission-minded Office Coordinator to help strengthen and support our administrative operations during an exciting season of growth and expansion.
Position Summary
The Office Coordinator will play a vital role in supporting the daily operations of TROM by helping oversee office administration, communication systems, donor and volunteer tracking, applicant processing, scheduling, reporting, and organizational workflows.
This position requires someone who is detail-oriented, trustworthy, adaptable, compassionate, and able to thrive in a fast-paced ministry environment while maintaining professionalism and confidentiality.
The ideal candidate is someone who not only possesses strong administrative skills but also has a heart for ministry, restoration, servant leadership, and helping people rebuild their lives.
Responsibilities
- Provide administrative and operational support to leadership and ministry staff
- Help coordinate and organize meetings, schedules, and office communication
- Answer phones and communicate professionally with residents, volunteers, churches, donors, and community partners
- Maintain and organize digital and physical filing systems
- Assist with applicant intake, application tracking, and Application Committee support
- Maintain volunteer, donor, and ministry records
- Process and distribute mail and ministry correspondence
- Prepare reports, spreadsheets, and documentation
- Assist with onboarding and administrative process management
- Update website and marketing materials when needed
- Assist with social media, newsletters, and communication systems
- Help ensure continuity and organization across administrative systems
- Support leadership with ministry events and fundraising logistics
Bookkeeping & Administrative Support
- Record donor contributions and accounts receivable payments
- Assist with accounts payable and financial tracking
- Prepare bank deposits and documentation
- Utilize QuickBooks and spreadsheet systems
- Help compile financial data and reports for reconciliation
Qualifications
- 2+ years of administrative office experience preferred
- Nonprofit or ministry experience preferred
- Strong Microsoft Office, Outlook, Excel, and Google Workspace skills
- Experience with QuickBooks or bookkeeping systems preferred
- Strong communication and organizational skills
- Ability to multitask and work independently
- Detail-oriented with strong follow-through
- Comfortable working with diverse populations and individuals in transition
- Ability to maintain confidentiality and professionalism
- Strong problem-solving and process-oriented mindset
- Reliable transportation required
- Ability to pass a drug test
- Agreement with TROM’s faith-centered mission and values
Preferred Qualities
- Servant-hearted leadership
- Compassionate but accountable
- Strong work ethic
- Team-focused mindset
- Ability to adapt and help create organizational structure
- Desire to help restore lives and strengthen families
- Comfortable working within a Christ-centered environment
Why Join TROM?
This is more than just an office position — it is an opportunity to directly impact lives, families, and the community through meaningful ministry work.
At TROM, you will become part of a mission-focused team dedicated to restoration, transformation, and helping people experience hope and new beginnings.
If you are passionate about ministry, administration, organization, and helping others grow, we would love to hear from you.
To apply, please submit:
- Resume
- Cover Letter/Testimony
- References
Blessings,
Pay: From $56,000.00 per year
People with a criminal record are encouraged to apply
Education:
- Associate (Preferred)
Experience:
- administration: 3 years (Preferred)
Ability to Commute:
- Austin, TX 78749 (Required)
Work Location: In person
Title: Administrative Office Coordinator
Company: Texas Reachout Ministries
Location: Austin, TX
