Overview
Administrative Manager Jobs in Amsterdam, North Holland, Netherlands at GSM – Xanh SM
Title: Administrative Manager
Company: GSM – Xanh SM
Location: Amsterdam, North Holland, Netherlands
JOB PURPOSE
The Head of Administration is responsible for building, organizing, and managing end-to-end administrative and procurement operations of the Company. The role ensures that administration and procurement governance systems operate effectively, support business operations, develop team capabilities, and foster a professional corporate culture aligned with the Company’s long-term strategy.
KEY RESPONSIBILITIES
1. Administration & Procurement Strategy and Planning
- Develop and implement the administration and procurement strategy in alignment with the Company’s business objectives and overall corporate strategy.
- Establish mid-term and long-term plans for administration and procurement, including workforce planning, organizational structure, and succession planning.
- Act as a strategic advisor to the Board of Management and Executive Leadership on administration- and procurement-related matters.
- Develop, implement, and oversee standards, policies, procedures, regulations, and guidelines related to administration and procurement.
2. Administration Operations Management
- Lead and manage all administrative, logistics, clerical, documentation, records management, and official correspondence activities of the Company.
- Organize and deploy the Company Information Handbook and Delegation of Authority (DOA) Handbook.
- Oversee ordering, contracting, and payment processes for administrative goods and services.
- Ensure administrative services are delivered on time and support daily business operations effectively.
- Monitor and enforce compliance with internal policies, procedures, and regulations.
- Manage and control the Administration budget, ensuring cost efficiency and transparency.
- Build and maintain a productive, collaborative, and performance-driven team culture within the Administration Department.
3. Procurement Management
- Plan, organize, implement, and control all procurement activities for the Company.
- Ensure procurement processes are transparent, cost-effective, compliant, and aligned with operational requirements.
- Manage vendor selection, negotiation, performance evaluation, and relationship management.
4. Legal Governance, Risk Management & Compliance
- Ensure all administration and procurement policies, processes, and practices fully comply with applicable laws and regulations.
- Identify, assess, and manage risks related to administration, procurement, and administrative workforce.
- Prepare contingency plans and crisis-response solutions related to administration and procurement functions, when required.
5. Reporting & Continuous Improvement
- Prepare and submit periodic and ad-hoc reports to the Director of Support Functions and the Executive Management on administration and procurement performance, issues, and risks.
- Proactively propose improvements to policies, processes, and systems to enhance operational efficiency, governance quality, and organizational competitiveness.
JOB REQUIREMENTS
1. Education
- Bachelor’s degree or higher in a relevant field such as Finance & Accounting, Business Administration, Human Resources, Management, Law, Information Technology, or related disciplines.
2. Experience
- Minimum of 10 years of professional experience, including at least 5 years in a mid-level or senior management role in a related function.
- Strong and in-depth knowledge of administration and procurement operations.
- Proven experience in:
- Planning, organizing, and controlling work activities
- People management, including task assignment, supervision, performance evaluation, and team development
- Cross-functional collaboration with internal stakeholders and senior management
- Developing policies, procedures, and operational plans aligned with organizational strategy
3. Professional & Leadership Skills
- Strong systems thinking, analytical, and problem-solving skills
- Excellent communication and presentation skills
- Effective time management and organizational skills
- Sound decision-making ability with accountability for outcomes
- Leadership capability with a focus on talent development and team performance
- Ability to plan, monitor, and evaluate execution effectively
- Strong resilience and ability to perform under pressure
4. Personal Attributes
- Strategic mindset with strong results orientation
- High adaptability in a dynamic and fast-changing environment
- Strong professional ethics and commitment to confidentiality
- Genuine interest in developing people and building sustainable organizational capability
