Overview
Administrative /HR Assistant – Immediate Joiners Jobs in Dubai, United Arab Emirates at NADIA
Title: Administrative /HR Assistant – Immediate Joiners
Company: NADIA
Location: Dubai, United Arab Emirates
We are seeking a highly organized, proactive, and professional Admin/HR Assistant to provide comprehensive administrative and operational support to the Administration Manager / Head of Administration. The ideal candidate will ensure the smooth day-to-day functioning of the Administration Department while supporting office operations, HR administration, travel coordination, facilities management, vendor coordination, events, and executive support.
Key Responsibilities
Administrative & Executive Support
- Provide administrative and operational support to the Administration Manager and senior leadership.
- Manage calendars, appointments, meetings, travel schedules, and business correspondence.
- Prepare reports, presentations, meeting agendas, minutes, and follow up on action items.
- Maintain confidential records, filing systems, and documentation.
- Coordinate with internal departments and external stakeholders to ensure timely task completion.
- Support special projects and continuously improve administrative processes.
Office Administration
- Ensure the smooth daily operation of the office.
- Monitor office supplies, equipment, and inventory.
- Coordinate office maintenance, repairs, and facility services.
- Assist in implementing office procedures and administrative systems.
HR Administration
- Coordinate interviews and communicate with candidates.
- Support employee onboarding and maintain HR records.
- Assist with visa processing, employee documentation, attendance, leave records, and payroll-related documentation.
- Prepare employment letters, contracts, and HR correspondence.
- Coordinate employee training and ensure compliance with company policies and labor regulations.
Travel & Event Coordination
- Arrange business travel, including flights, hotels, transportation, visas, and itineraries.
- Maintain travel records and ensure cost-effective travel arrangements.
- Support the planning and execution of company meetings, conferences, exhibitions, and employee engagement events.
Vendor & Facilities Management
- Coordinate with vendors, suppliers, contractors, and service providers.
- Obtain quotations and assist with procurement activities.
- Support office renovation, relocation, and facility improvement projects.
- Monitor vendor performance and service quality.
Records & Reporting
- Maintain accurate administrative, HR, attendance, leave, and travel records.
- Prepare reports and maintain administrative databases.
- Ensure confidentiality and accuracy of all documentation.
Qualifications & Experience
- Bachelor's degree in Business Administration, Management, or a related discipline.
- 8–10 years of experience in administration, executive support, office management, or a similar role.
- Proven experience supporting senior management.
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills in English.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Experience with travel coordination, visa processing, and itinerary management.
- Knowledge of HR administration, including onboarding, employee records, leave management, and documentation.
- Experience in vendor management, procurement, facilities coordination, and corporate events is an advantage.
- Ability to work independently, prioritize multiple tasks, and maintain confidentiality in a fast-paced environment.
Preferred Candidates
- Immediate joiners or candidates available to join within 15 days.
- Candidates currently based in the UAE will be preferred.
You may also register your profile through our website and apply here: https://www.nadia-me.com/job/details/532
