Overview
Administrative Coordinator M-F 10:30AM-6:30PM Jobs in Hasbrouck Heights, NJ at Rainbow ABA
Company Overview
Rainbow ABA is a BHCOE-accredited agency proudly delivering high-quality Applied Behavior Analysis (ABA) therapy across New Jersey. We are committed to making a meaningful impact in the lives of children and families, and we’re seeking a reliable team member to support the administrative backbone of our growing organization.
Position Summary
The Administrative Coordinator plays a key role in supporting daily office operations across multiple departments, including but limited to Human Resources, Insurance Authorizations, and Credentialing. This position focuses on administrative support, documentation management, and coordination of internal workflows to ensure efficiency and compliance.
This is an entry-level opportunity ideal for candidates looking to build a career in healthcare administration and operations.
Responsibilities
- Provide administrative support across HR, Authorization, and Operations functions
- Assist the Operations Manager with credentialing tasks, including document collection and application tracking
- Support onboarding documentation and employee record maintenance
- Assist with insurance authorization processes by gathering and organizing required documentation
- Maintain accurate client and staff records within internal systems
- Handle incoming calls and inquiries with professionalism and proper routing
- Assist with scheduling, coordination, and general office operations
- Ensure documentation is complete, organized, and audit-ready
- Utilize Google Suite (Docs, Sheets, Drive, Calendar) for tracking and communication
Qualifications
- Prior administrative or office experience preferred
- Strong organizational skills and attention to detail
- Professional communication and phone etiquette
- Ability to manage sensitive information with confidentiality
- Comfortable working in a fast-paced, team-oriented environment
- Bilingual (English/Spanish) preferred
- Proactive, dependable, and willing to learn
If you are detail-oriented, organized, and looking to grow within healthcare administration, we encourage you to apply and become part of a mission-driven team at Rainbow ABA.
Job Type: Full-time
Pay: $40,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Will you able to reliably commute to Bloomfield, NJ for this job?
Education:
- Associate (Required)
Experience:
- Medical office: 1 year (Required)
- Healthcare management: 1 year (Required)
Language:
- Spanish (Required)
Work Location: In person
Title: Administrative Coordinator M-F 10:30AM-6:30PM
Company: Rainbow ABA
Location: Hasbrouck Heights, NJ
