Overview
Administrative Coordinator Jobs in Eden Prairie, USA at Haven Builders
Benefits:
- 6 Paid Holidays
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
Position Overview:
As an Office Administrator, you will play a key role in maintaining the efficiency of our office environment. You will handle a variety of administrative tasks, support team members, and contribute to a positive and productive work atmosphere.
Key Responsibilities:
- Provide administrative support by coordinating daily office activities, scheduling meetings, and preparing basic reports and correspondence.
- Manage office operations by maintaining supplies, organizing work spaces, and ensuring equipment and common areas remain clean and functional.
- Serve as a communication hub by answering phones, managing emails, greeting visitors, and directing inquiries to the appropriate team members.
- Maintain accurate documentation through organized filing, data entry, and preparation of confidential documents.
- Support vendor administration by maintaining vendor files and ensuring compliance with company requirements.
- Assist with employee onboarding by preparing workstations, setting up logins, and helping new team members get oriented.
- Help resolve administrative issues by identifying problems, offering solutions, and escalating matters when needed to keep operations running smoothly.
Detailed
Duties Include:
- Provide customer service by answering incoming calls, taking messages, assisting new inquiries, and directing customers and vendors to the appropriate team member.
- Support accounts receivable by following up on unpaid invoices and preparing required lien statements and court filings.
- Maintain vendor compliance by updating subcontractor and vendor files and assisting with administrative onboarding.
- Process vendor invoices by entering invoices into accurately and routing them to the correct approver.
- Assist with new‑employee onboarding by setting up logins, workstations, email accounts, equipment, and ensuring each new hire feels welcomed.
- Manage office operations by organizing digital filing systems, coordinating cleaners and maintenance, monitoring utilities and supplies, and greeting office visitors.
- Oversee administrative tracking by maintaining vehicle records, managing office email and mail, and ensuring information is routed to the correct personnel.
- Support company initiatives by participating in continuous improvement efforts, team events, meetings, marketing tasks, and completing additional projects assigned by leadership.
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Title: Administrative Coordinator
Company: Haven Builders
Location: Eden Prairie, USA
Category:
