Overview
Administrative Coordinator Jobs in Raleigh at Triangle Fleet Services
Position Summary
The Administrative Coordinator plays a key role in supporting the daily administrative operations of Triangle Fleet Services. This position is responsible for coordinating a variety of administrative functions including vendor management, accounts payable support, office inventory and purchasing, onboarding administration, safety compliance tracking, time sheets and document management.
The ideal candidate is highly organized, detail-oriented, proactive, and enjoys creating order through well-managed processes. This individual must be able to manage multiple priorities, communicate professionally with vendors and employees, and ensure administrative tasks are completed accurately and on time.
This position reports to one of the company owners and works closely with all departments to support the continued growth and efficiency of the company.
Duties
- Process accounts payable and accounts receivable accurately and on time.
- Manage vendor setup, including W-9s, ACH information, and tax-exempt documentation.
- Reconcile accounts and assist with month-end financial processes.
- Maintain accurate records, files, and company documentation.
- Support HR functions, including new hire onboarding and administrative paperwork.
- Track company compliance items, registrations, and required renewals.
- Order and maintain office supplies, company apparel, and branded materials.
- Coordinate administrative projects and assist with process improvements.
- Communicate professionally with vendors, customers, and internal team members.
- Assist leadership with day-to-day administrative and operational tasks.
- Maintain confidentiality when handling financial and employee information.
- Prioritize multiple tasks while meeting deadlines in a fast-paced environment.
- Identify opportunities to improve efficiency and support continuous process improvement.
- Perform other administrative and operational duties as assigned.
Requirements
- High school diploma or equivalant.
- Minimum of two (2) years of experience in accounts payable, with additional experience in administrative, office coordination, or operations support preferred.
- Reliable high-speed internet and a professional home office environment suitable for remote work.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for document creation, spreadsheets, and communication.
- Strong computer literacy with experience in data entry, bookkeeping (QuickBooks required), and technical proficiency in productivity software.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong computer skills with the ability to quickly learn new software, troubleshoot basic technology issues, and comfortably work across multiple cloud-based systems.
Work Environment
This position is primarily remote-based, providing the flexibility to work remote while supporting the administrative operations of Triangle Fleet Services. Employees are expected to maintain a professional home office environment with reliable high-speed internet and the ability to work independently.
The Administrative Coordinator will report to the Triangle Fleet Services office approximately two to three times per month, or as needed, for activities such as onboarding, meetings, training, inventory, special projects, or other operational needs. Additional in-office attendance may occasionally be required based on business demands with reasonable notice.
This role requires strong communication, organization, self-motivation, and time management skills to effectively collaborate with team members while working remotely.
Why Join Triangle Fleet Services?
At Triangle Fleet Services, we’re committed to building a workplace where people take ownership, support one another, and continually improve. As a growing commercial truck and trailer repair company, we invest in our employees, technology, and processes to provide exceptional service to our customers.
If you’re looking for an opportunity to make a meaningful impact while enjoying the flexibility of a primarily remote position, we’d love to hear from you. Join a team that values organization, accountability, collaboration, and continuous improvement.
Pay: $18.00 – $21.00 per hour
Benefits:
- Flexible schedule
Experience:
- Accounts payable: 2 years (Required)
- Microsoft Office: 1 year (Required)
Work Location: Hybrid remote in Raleigh, NC 27609
Title: Administrative Coordinator
Company: Triangle Fleet Services
Location: Raleigh
