Overview
Administrative Coordinator Jobs in Madison at Torchlight Engineering LLC
Torchlight Engineering is a growing Connecticut-based surveying and engineering firm seeking a reliable, detail-oriented Administrative Coordinator to support daily office operations.
This is a full-time, in-person position based out of our Madison, CT office. This role is central to keeping projects organized, on schedule, and moving efficiently from start to finish.
We are looking to hire immediately for the right candidate.
Responsibilities
- Answer and return client phone calls in a professional and timely manner
- Prepare and send invoices
- Track receivables and follow up on outstanding balances
- Coordinate and deliver plans to municipal offices (health departments, zoning, etc.)
- Perform records research at town halls and local agencies as required
- Assist with scheduling and calendar coordination
- Maintain organized digital and physical project files
- Communicate clearly with internal staff regarding project status and updates
Qualifications
- Strong organizational skills and attention to detail
- Professional and confident phone presence
- Ability to manage tasks independently and stay on top of priorities
- Comfortable interacting with contractors, homeowners, and municipal staff
- Proficiency with standard office software (email, PDFs, spreadsheets)
- Reliable transportation for occasional local municipal visits
Experience in surveying, engineering, construction, real estate, or municipal administration is not required.
What Makes This Role Different
- Structured, office-based environment with clear workflows
- Consistent, steady workload supporting active projects
- Direct interaction with licensed professionals and field staff
- Key role in keeping projects organized and on track
- Opportunity to grow with a company that is actively expanding
Compensation & Benefits
- Competitive hourly rate (based on experience)
- Full-time W2 employment
- Paid time off and holidays
- Health benefits (if applicable)
- Stable schedule during standard business hours
Pay: $25.00 – $32.00 per hour
Work Location: In person
Title: Administrative Coordinator
Company: Torchlight Engineering LLC
Location: Madison
