Administrative Coordinator

Our successful Real Estate office in the heart of Beverly Hills is seeking a dynamic Executive Assistant to the CEO.

The individual we are looking for is:

Responsible, dependable and trustworthy

Organized and adaptable

Conscientious and professional

Contributor of growth and success

Strong communicator who is excellent interacting with others

Problem solver who is helpful, willing and calm

Detailed oriented with great time management skills

Responsibilities include but not limited to:

Agent Support:

Manage onboarding and offboarding processes for agents, including MLS and brokerage setup, forms, compliance, and technology access

Compliance & Administration:
Maintain accurate agent records, assist with DRE/MLS/BHGLAAR compliance, and update office rosters.

Communications:

Maintain internal communication channels, post office updates, and assist with email announcements and social media posts.

Front Desk Operations:
Serve as the first point of contact for agents and visitors, manage phones, emails, and daily office operations.

Office Management:
Oversee supplies, key fobs, printer access, and office organization to ensure smooth daily operations.

Training & Events:

Coordinate office meetings, classes, and events; prepare training materials and assist with logistics for company gatherings.

Qualifications:
Strong computer skills. Excellent in Microsoft office, Adobe and Google Drive. Additional computer skills is a plus

Excellent typing skills

Degree in business is a plus

2 plus years as an executive or administrative assistant